Senior Proposal Analyst

Boulder, CO
Sep 15, 2017
Administrative Jobs
Technology, IT Support & Training
Institution Type
Four-Year Institution

Who we are:

The mission of the Office of Contracts and Grants (OCG) is to help UC-Boulder faculty, staff, and students obtain and manage external funding for sponsored projects. OCG is committed to protecting the University's interests by reviewing and approving the submission of sponsored project proposals; negotiating contract and grant awards; monitoring the implementation and administration of sponsored projects; initiating and implementing policies and procedures; providing training to faculty and staff; and serving as the University's liaison with sponsors and regulatory agencies.

What your key responsibilities will be:

The Senior Proposal Analyst position is an advanced position within OCG. This role requires full proficiency in federal, state, and University policies and in University business processes, as well as a keen understanding of research administration as a field from cradle to grave. You will be reviewing and interpreting sponsor guidelines, developing complex budgets, submitting proposals and other requests, and responding to inquiries from all involved parties. You will also work directly with sponsors to facilitate proposal submission and issuance of awards. In addition, you will serve as a resource and/or mentor for new Proposal Analysts and should be able to operate largely independently.

More specifically, the Senior Proposal Analyst is responsible for protecting University interests relating to the business of university sponsored projects by:
  • Advising faculty members on the appropriate response to funding opportunities
  • Reviewing and interpreting proposal guidelines and sponsor expectations
  • Reviewing and analyzing proposals to ensure compliance with federal and non-federal rules and regulations, as well as University policies and procedures
  • Developing proposal budgets that comply with federal and non-federal rules and regulations, as well as University policies and procedures
  • Addressing compliance issues (e.g. IRB, IACUC, COI) prior to proposal submission or under "just in time" guidelines
  • Ensuring that University commitments are proper, documented, and approved
  • Resolving legal, administrative, and financial problems at proposal preparation and prior to the receipt of an award
  • Determining that a proposal is ready for submission, signing and submitting proposals on behalf of the University by the sponsor deadlines
  • Providing formal and informal training to faculty members and department administrators

The Senior Proposal Analyst provides expertise in the following areas:
  • Knowledge of federal regulations, state statutes, University policy, and project requirements
  • An understanding of the administrative processes and procedures for the preparation and submission of grant and contract proposals, both internal and external to the University, including diverse electronic submission systems
  • An ability to help investigators navigate these processes
  • An ability to guide investigators and other University personnel through business decisions related to proposal preparation
  • An ability to set priorities, manage time effectively, and meet multiple deadlines
  • An ability to represent the University to external sponsors and provide liaison with internal departments, (e.g. Office of Research Integrity; Sponsored Projects Accounting, Technology Transfer, Export Control, academic departments, centers, and institutes)

What we can offer:

The annual salary range for this position starts at $55,000, and is negotiable based upon relevant background and experience. In addition the University of Colorado offers excellent benefits, including medical, dental, retirement (with a 2-for-1 employer match), generous paid time off, tuition benefit and RTD ECO Bus Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be professional. Be collaborative. Be effective. Be Boulder.


What we require:
  • Bachelor's degree from an accredited university
  • A minimum of three years of Research Administration experience
  • Proficiency in Microsoft Excel and Word
  • Proficiency in Electronic Research Administration systems such as NSF Fastlane, NASA NSPIRES, NIH ASSIST

What you will need:
  • Strict attention to detail
  • Ability to work under heavy deadline pressure
  • Excellent customer service skills

What we'd like you to have:
  • Demonstrated leadership skills and abilities.
  • The ideal candidate's experience in research administration will include:
    • Federal and Non-Federal proposal guidelines and submission systems.
    • Use of Excel to create sponsored project budgets.
    • Current or recent participation in trainings offered by Research Administration associations such as NCURA or SRA.
    • Experience analyzing information in order to identify issues, define problems, and formulate resolutions.
    • Understanding and communicating the needs, goals, and objectives of clients to sponsors and stakeholders to ensure a successful project.
    • An understanding of compliance policies, procedures, laws, and regulations and the ability to communicate them effectively.
    • Customer service skills appropriate for a fast-paced, high-volume, dynamic, and intellectually challenging work environment.
    • Prioritizing a variety of diverse projects and their deadlines using exceptional time management, interpersonal and communication skills.
    • Demonstrated presentation skills

Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.

Special Instructions to Applicants:Please apply by October 16, 2017

If you have technical difficulties submitting application information, please contact the CU Careers help desk at 303-860-4200, extension 2 or All other job related inquiries should be directed to the posting contact for this posting.

Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:To apply, please submit the following materials AS ONE DOCUMENT/PDF to this posting at

1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

Please name your document as follows: First-Last-Resume-CL-Position Number.
During upload, please indicate the type of document to ensure accurate submission.

Job Category: Research Services

Primary Location: Boulder

Department: B0001 -- Boulder Campus - 10059 - Office of Contracts & Grants

Schedule: Full-time

Posting Date: Sep 13, 2017

Closing Date: Oct 16, 2017, 10:59:00 PM

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

Position Number: 00704300