Madison, WI
Sep 15, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

JOB NO.: 92050-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Academic Advising, Student Services/Support, Management/Supervisory

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 92050-AS

Working Title: Assistant Director of Eagle's Wing Child Care and Education Programs



FTE: 100%

Anticipated Begin Date: NOVEMBER 29, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $50,000 Maximum $55,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's Degree in Early Childhood Education, Child Development, Elementary Education or related field, with a minimum of 18 credits in Early Childhood Education required.

Minimum number of years and type of relevant work experience:

- Four or more years of experience in early childhood center, elementary school, counseling, or administration.
- Experience working with a diverse population.
- Experience teaching or working with a play-based curriculum.

- Experience with a State Licensing or City Accreditation entity.
- Two or more years of supervision experience.
- Experience with the HighScope Curriculum.

Position Summary:

The Division of University Housing is committed to providing an exceptional workplace for its workforce of approximately 450 career staff members and over 2,000 students. University Housing provides an inclusive and safe working environment that promotes engagement, empowerment, and professional development. University Housing operates nineteen residence halls across the University of Wisconsin-Madison campus, providing a home to over 7,400 undergraduate students. We also operate three apartment communities, serving about 3,000 graduate students, academic staff, postdoctoral researchers, faculty, and their families. In addition, we manage seven dining venues across campus, and provide conference group and youth camp housing throughout the summer months.

University Housing is divided into five main departments: Administration, Dining & Culinary Services, Residence Hall Facilities, Residence Life, and University Apartments. Whether we're launching new academic support services, testing out a new recipe, renovating resident rooms, organizing welcome events, cleaning our facilities, or inviting a new summer youth camp to campus, everything that we do is to support the mission of the University and fulfill University Housing's goal to be, "The place everyone wants to live."

University Apartments is a department within the Division of University Housing at the University of Wisconsin- Madison. As a student service organization, University Apartments provides on-campus housing, programs, and services for our residents. These services actively support the mission of the University while also meeting the needs of the students, families and guests by fostering the development of a residential community. The University Apartments staff provides these services to a community of approximately 3,000 residents in 1,237 apartments on 83 acres; graduate students, staff, post docs and their families, many of whom are international. All programs and services sponsored by University Apartments are funded through rent and user fees.

Eagle's Wing Child Care and Education Programs (Eagle's Wing) is an early childhood education center dedicated to serving the children living in the University Apartments community, and is affiliated with the University of Wisconsin Child Care System. Eagle's Wing is also a teaching and research laboratory for university students, faculty, and staff. All Eagle's Wing programs are state licensed, city accredited, and hold a 5-star rating with the Wisconsin YoungStar Child Care Rating program. The program is licensed through the state of Wisconsin to teach 107 children between the ages of six weeks through 12 years, including a contracted 4K program through the Madison Metropolitan School District (MMSD), and is working to attain our National Early Childhood Program Accreditation (NECPA) accreditation in 2017. Eagle's Wing is known for their play-based approach, High Scope curriculum, Anti-Bias and Peace Education focus.

Under the general supervision of the Director of Eagle's Wing Child Care and Education Programs, the Assistant Director of Eagle's Wing Child Care and Education Programs provides administrative and program support for Eagle's Wing. This position provides direct and indirect supervision for all full time, part time and student staff at the center, including participation in hiring, training and evaluating all teaching staff and volunteers. This includes the weekly scheduling of teaching staff and daily rescheduling based on call-ins. In addition, the Assistant Director is responsible for the enrollment of children in each of the Infant, Toddler, Preschool and School-aged classrooms. This professional is also a key member of the University Apartments Leadership team, performing leadership functions as needed.

The Assistant Director of Eagle's Wing Child Care and Education Programs will bring their experience teaching or working with infant, toddler, preschool, and school-aged children in a center-based environment to serve the children and families enrolled in Eagle's Wing. This position will be responsible for ensuring effective operations functioning of Eagle's Wing within a vibrant international community and requires the ability to work in a fast-paced community setting. The Assistant Director of Eagle's Wing Child Care and Education Programs must demonstrate a creative approach to critical thinking, while also remaining in compliance with all licensing regulations/accreditation standards and appropriately responding to changing daily challenges.

This position has been identified as a SUPERVISOR within University Housing and is expected to exhibit the following skills and competencies: verbal communication, supports employee development opportunities, problem solving, written communication, supervision, builds trust and team, managing performance/accountability, and understands impact.

University Apartments and Eagle's Wing is committed to demonstrating our Division of University Housing Core Values: Care in how we approach people and our work; Creativity in solving problems; Integrity in our interactions with staff and customers; Optimism, focusing on opportunities and positive outcomes; Respect for the differences, strengths, and potential in people; Stewardship of human, financial and natural resources; and Excellence in customer satisfaction and communication.

University Housing is an essential services provider and all University Housing employees are part of this commitment to our residents and guests. University Housing is unique from many other state agencies and university departments because we cannot close, as our services must be maintained at all times.

Goal and Worker Activites:
A - 35% - Supervision and Training
1. Hire, train, supervise and develop the Early Childhood Teaching staff team, including full, part time, and student staff, as well as indirect supervision of volunteers and student teacher placements. Take ownership of team performance, successes and failures.
2. Create a team atmosphere. Hire staff who will contribute to the team, providing exceptional customer service to children, families, residents, and staff.
3. Teach staff necessary skills to be successful in their positions. Provide professional development and continuing education opportunities for staff.
4. Set clear expectations and hold staff accountable to them. Provide timely and regular feedback to staff.
5. Follow up on commitments; maintain timely and accurate communication with others on leadership team, direct reports, and customers appropriately informed in a timely, accurate, and complete basis.
6. Effectively communicate with and to different constituencies including, but not limited to, internal and external customers.
7. Ensure completion of all licensing paperwork and on-site staff files.
8. Responsible for assisting with classroom observations as they relate to evaluations for all teaching staff and referrals of children.

B - 35% - Coordination of Eagle's Wing & Early Childhood Education Programs
1. Lead the teaching teams in the implementation of the HighScope and Anti-Bias Curriculums.
2. Promote and foster a multicultural and anti-bias approach to learning and the educational environment.
3. Sustain a comprehensive and inclusive program of educational care and activities for the children and families served.
4. Provide support in classrooms in the absence of other teachers as needed; maintain program stability for children, families, and staff.
5. Maintain licensing regulations and accreditation standards in center.
6. Assist with the planning and implementation of all new programs and policies.
7. Develop schedules for classroom teachers, maintain and adjust daily for staff leaves, including full time, part time, and student hourly staff to maintain appropriate classroom student-teacher ratios
8. Maintain an updated substitute availability list to assist with scheduled and unscheduled absences.
9. Manage and coordinate the enrollment of children in the Eagle's Wing programs utilizing the online waiting list system.
10. Understand and be able to communicate Eagle's Wing philosophy to perspective families and provide tours upon request.
11. Facilitate the enrollment process, which includes tracking ages of children and vacancies, coordinating required classroom visits for all children and their parents, as well as timely and accurate communication with the classroom staff.
12. Coordinate the enrollment of the Madison Metropolitan School District 4K children and provide information to MMSD as requested.
13. Organize and maintain up to date children's files, both electronic in ProCare and paper files, in accordance with licensing regulations, following up with families as needed to update files with current information.
14. Provide accurate enrollment and attendance information to Eagle's Wing staff, including updated weekly enrollment lists for classrooms and enrollment information for the UW Office of Child Care and Family Resources.
15. Manage and coordinate the enrollment of children in the Eagle's Wing programs utilizing the online waiting list system.
16. Understand and be able to communicate Eagle's Wing philosophy to perspective families and provide tours upon request.
17. Facilitate the enrollment process, which includes tracking ages of children and vacancies, coordinating required classroom visits for all children and their parents, as well as timely and accurate communication with the classroom staff.
18. Support classroom teams as needed. This could include: assisting in the classrooms to meet ratios, giving breaks to staff as needed, helping with walking or transport of school-agers to Shorewood Hills Elementary School, etc.
19. Collaborate with University Apartments administrative staff and UW Police Department for the implementation of the Occupant Emergency Plan and assist residents, staff and children in following building evacuation and safety procedures (fire drills, lock downs, tornado warnings, etc.).

C - 15% - Department Leadership and Division Support
1. Serve as key member of the University Apartments Leadership Team. Serve on Division of University Housing supervisory team, and other campus and Division committees and working groups as assigned.
2. Provide after-hours, weekend, and holiday on-call coverage as directed by the Director of University Apartments.
3. Assist in the development of short and long-range goals and objectives for Eagle's Wing Child Care & Education Programs and University Apartments.
4. Perform the role of Director of Eagle's Wing Child Care and Education Programs in their absence.
5. Be familiar and keep current with University Apartments, Division of University Housing, University of Wisconsin-Madison, and State guidelines for purchasing, financial transactions, and human resources.
6. Member of the Incident Response Team (IRT) for University Housings Continuity of Operations Plan (COOP) and expected to provide leadership and make decision regarding emergency management and/or the COOP plan when the plan is partially or fully activated. Members of the IRT are expected to provide after-hours contact information.
7. Perform other duties outside of typical responsibilities, as assigned.

D - 15% - Provide Customer Care Model that Creates an Exceptional Living Experience for Eagle's Wing Families and University Apartments Residents
1. Contribute to an environment where differences are valued and encouraged, and all are included.
2. Demonstrate compassion, consideration, and caring. Successfully deal with difficult and sensitive situations in a positive manner.
3. Demonstrate customer focus by seeking out, understanding, and responding to the needs of both internal and external customers. Respond to ideas, needs, questions, and concerns of customers in an accurate, effective, and timely manner.
4. Model exceptional people skills to residents and staff.
5. Show respect for the culture and background of each child and colleagues

Knowledge, Skills, and Abilities (KSAs):
1. Advanced knowledge and experience with successful accreditation processes, licensing and other regulatory agencies overseeing standards and regulations for early childhood education, including infant/toddler, preschool, school- age programming as well as part day programming, before/after school care and summer programs.
2. Advanced working knowledge of Early Childhood Education as it relates to center based programming.
3. Strong administrative skills and experience working in a child care setting;
4. Ability to supervise teaching staff.
5. Strong problem-solving and analytical skills.
6. Ability to support an inclusive, diverse, collaborative, and teamwork-centered environment. Respect the talent and unique contributions of every individual, culture and ethnic group to increase effectiveness in the unit.
7. Effective verbal and written communication skills, including skills and experience in cross-cultural communication and positively resolving sensitive situations.
8. Ability to work with people who have diverse educational and experiential backgrounds.
9. Ability to convey information to others who do not speak your same language.
10. Advanced knowledge of authentic assessment of children's progress, successful child outcomes, and strong documentation skills.
11. Ability to effectively use email and websites for communication and willingness to use and evaluate relevant emerging technologies.
12. Ability to support language acquisition of children, parents, staff, and student teachers who are English Language Learners.
13. Awareness of personal biases and an understanding of ways in which those intrinsic predispositions affect teaming, decisions, and outcomes.
14. Ability to maintain confidentiality of information when working with staff, children, and families.
15. Ability to directly and indirectly supervise, lead, manage, and empower a multigenerational, diverse, and international team of staff in a multi-use community center setting.
16. Ability to prioritize and work in the fast-paced setting of a major public university and large organization.
17. Ability to encourage and promote decision-making and accountability at all levels.
18. Ability to help staff quickly and effectively understand and adjust to new roles, challenges and changes in the University environment and their jobs.
19. Familiarity with emergency response in a campus housing environment. Experience leading classroom staff during a crisis or emergency event.
20. Ability to competently adapt to multicultural issues.

Additional Information:

Physical Requirements:
- The ability to visually supervise children.
- The ability to get up and down from the floor and small chairs on a continuous basis throughout the day, when needed.
- The ability to bend, reach and lift up to 40 pounds.

- Preschool-School-age Assistant Director: 9:00 a.m. - 5:30 p.m. Monday through Friday (Enrollment Specialist)
- Infant/Toddler Assistant Director: 7:30 a.m. - 4:00 p.m. Monday through Friday
(Staff Scheduling Specialist)
Hours for both may vary depending on center operational needs and scheduled Eagle's Wing and University Apartments Community events. Provide after-hours, weekend and holiday on-call coverage for the community on a rotating basis with other University Apartment supervisors.

Additional Information:
- Must successfully complete a fingerprint-based criminal background check prior to employment, with an annual criminal background check completed thereafter.
- Physical exam and TB test required upon job offer and again every 2 - 5 years.


Taree Ryan
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To apply online, applicants must submit a resume, cover letter, work history, and references within the online application system.
- Within the cover letter, please describe why you are interested in this position. Share an example of how your experience working with a diverse population will make you the best candidate for this position.
- Within the work history, please complete all fields, including dates of employment.

Please identify three professional references that will be able to speak towards your
performance in your current and/or most recent positions. University Housing requires
that at least two of the three references be either your current or most recent supervisors.
When listing your references to contact, please include the following information:
-Title of their position and relationship to you
-Phone number
-E-mail address

Online applications must be received by 11:55pm on Wednesday, September 27, 2017.
Failure to submit complete application materials will result in ineligibility for this
position. A criminal background check will be conducted on all finalists. The starting annual salary for this position will be between $50,000 to $55,000, based on qualifications and experience. Applications for this position may be considered for future vacancies within this department.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Sep 14 2017 Central Daylight Time

Application Close: Sep 28 2017 11:55 PM Central Daylight Time