Conference Coordinator

Lexington, KY
Sep 15, 2017
Institution Type
Four-Year Institution

This position is 100% grant funded. The College of Social Work-Training Resource Center is seeking a Conference Coordinator. This position supports faculty and staff by coordinating the logistical aspects of events (i.e., conferences, meetings, trainings). Logistical coordination includes lodging, meals, presenters, equipment, materials, and registration fees. The Conference Coordinator will identify the appropriate venues and/or vendors for events and negotiate contracts and rate agreements in accordance with budget parameters. The Conference Coordinator participates in meetings and conference calls as necessary and professionalism is essential. The person in this position provides on-site coordination for events, troubleshoot issues as they arise, manages participant/lodging lists, transports materials, and maintains event related records in accordance with University, department, and sponsor guidelines. Event responsibilities also include reviewing event related invoices for accuracy, submitting necessary items for payment processing, conducting site visits, and monitoring evaluations to assess if a venue or vendor should continue to be utilized. This position also provides administrative support for TRC sponsored programs and projects. Duties include word processing, data entry (i.e., training records), maintaining files, identifying supply needs, printing, mailing, and developing and assembling training and other materials. The Conference Coordinator also coordinates the development and distribution of TRC PR materials (i.e. newsletters, annual reports, brochures, booklets) to staff, sponsors, community partners and current and potential training participants.

Job Title
Conference Coordinator

Requisition Number

Working Title

Department Name
8T110:College of Social Work

Work Location
Coldstream Research Campus; 1500 Bull Lea Rd, Suite 194; Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience


Required License/ Registration/Certification


Physical Requirements

Lifting, pushing, pulling objects up to 25 lbs
sitting for long periods of time.


Monday - Friday; 8:00 am-5:00 pm; and some evening and weekend work is required.


Time management, attention to detail, written/oral communication, contract negotiation, interpersonal skills, Microsoft Office, organization, public relations, initiative, professionalism.

Driver's License and the ability to drive are preferred. Travel will be required.

Does this position have supervisory responsibilities?

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate the number of years of experience you have coordinating events.
    • 0
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  2. * Please describe your experience coordinating events (i.e., meetings, conferences, receptions). Include what factors you feel make for successful event planning/coordination.

    (Open Ended Question)

  3. * Do you have experience coordinating events where multiple people/entities/interests are involved in a single event?
    • No
    • Yes
  4. * Please indicate your level of proficiency in using Microsoft Office products (Excel, Outlook, PowerPoint, Publisher, Word).
    • None
    • Novice
    • Intermediate
    • Advanced
    • Expert
  5. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


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