Grant and Contract Administrator

Colorado, Denver, USA
Sep 14, 2017
University of
Faculty Jobs
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

The Office of Research and Sponsored Programs (ORSP) supports the University community in their pursuit of research and the management of externally sponsored programs. ORSP is the key point of contact for faculty in the area of sponsored research and other sponsored programs, as well as, research conduct and compliance.

Position Summary

This position is the primary departmental contact for faculty and staff regarding sponsored projects. This position is responsible for assisting investigators in submitting proposals including budget preparation and review, reviewing and interpreting program guidelines, and communicating with sponsors. This position is also responsible for awarding negotiation and acceptance, administration of grant and contract awards, post award administration, expenditures, billings, effort certification, award compliance and financial reports, this includes understanding of allowable charges, award balances and regulations pertaining to awards.

Essential Functions

Proposal Preparation

  • Assist Principal Investigator (PI) with guideline interpretation and communicate with sponsor regarding any clarification that is needed.
  • Work with PI's to develop budget, assuring that all potential costs have been identified and justified, including salaries, fringe benefits, indirect costs, cost-share, etc.
  • Prepare and submit all necessary sponsor forms as required by regulations, university policy, and sponsors.
  • Provide all internal documents requested by agencies.

Award Negotiation and Acceptance

  • Negotiate terms and conditions of grants, contracts and subcontracts with sponsors and subcontractors to assure compliance with federal regulations and university policies and procedures.
  • Prepare agreements, obtaining departmental approvals for institutional signatures.

Grant & Contract Administration

  • Assure that all research compliance issues have been completed and resolved prior to acceptance.
  • Ensure that awards are properly entered and reflected in databases.
  • Monitor milestones and deliverables and work with faculty and staff to satisfy sponsor requirements.
  • Work with ORSP staff to assure that award is managed in compliance with all regulations, policies and requirements and close out funds in accordance with these regulations, policies and requirements.

Sub Award Administration

  • Determine necessary terms and conditions for sub awards and prepare appropriate documents.
  • Review subcontractors for risk level and acceptance.
  • Setup appropriate internal purchase documents and monitor sub award activity and compliance.

Post Award Administration

  • Perform assigned post award functions that include expenditure approvals, billing and accounts receivable, effort certifications, award compliance reviews, financial reports and award closeouts.
  • All functions performed accurately and timely in accordance with policies and regulations.
  • All duties require extensive and effective communicate with PI's and departmental staff.

Knowledge, Skills and Abilities

  • Ability to communicate effectively, in writing and orally, with principal investigators, sponsoring agencies, management, and others.
  • Ability to perform basic mathematical and algebraic functions. Ability to review and analyze grant expenditure budgets.
  • Ability to comprehend contractual documents.
  • Strong customer service skills and well-developed communication skill level.
  • Utilizes skills in problem solving and ability to consider multiple alternatives.
  • Ability to make appropriate decisions independently and seek assistance as appropriately.
  • Ability to work and lead within a team environment, building professional work relationships with coworkers, faculty and staff. Ability to multi-task effectively and work independently.
  • Ability to travel to grant related professional development programs.
  • Ability to uphold ethical practices amid complicated situations.

Required Qualifications

  • Bachelor's degree.
  • 1 year experience in accounting, finance, grant/contract administration or other discipline appropriate to position.
  • Experience in maintenance of electronic systems.
  • Knowledge and practical application of accounting principles or federal/state regulations.

Preferred Qualifications

  • Master's degree.
  • Knowledge and practical application of OMB 2 CFR 200 and Federal Acquisition Regulations (FAR).
  • Understanding of pre and/or post-award grant/contract administration, including the accounting for federal grants or contracts.
  • Experience in an university research administration office.
  • Experience using electronic payment systems.

Application Deadline

For best consideration, please submit your application materials by Wednesday, September 27, 2017.

Special Instructions

Applicants must apply online through to be considered. Only applications submitted online with a cover letter and resume will be accepted.