Employment and Benefits Specialist
Position Summary: Leads the administration of the College’s fringe benefits programs, coordinating all aspects of employee benefits, to include, but not limited to: health insurance, dental, vision, long term disability insurance (LTD), basic and voluntary life insurance, flexible spending account plans, employee assistance program (EAP), leaves and wellness programming. Coordinates temporary and regular staff employment.
Qualifications: Bachelor’s required in Human Resources, Business Administration, or a related discipline appropriate to the responsibilities. Personal affirmation of the Christian mission of Westmont College and the Community Life Statement and adherence to its behavioral expectations. Minimum 5 years’ experience in Human Resources, including in-depth knowledge of staff recruitment and selection, and specialized knowledge of benefit administration. Strong analytical skills to conduct audits, determine costs, and control expenditures as well as a demonstrated ability to provide excellent customer service. Knowledge of State and Federal regulation requirements including ACA, FMLA, CFRA, ADA, HIPAA, COBRA, ERISA and other HR related regulations is a must. Organizational and multiple-project management skills are necessary as well as the ability to prioritize work and meet deadlines. This position requires the highest level of confidentiality, integrity and professionalism. Also requires the ability to communicate effectively both verbally and in writing to assist employees in understanding benefit provisions, administer vendor interactions and research and resolve issues. Exceptional attention to detail and accuracy is necessary. Intermediate proficiency in Microsoft Office Suite, particularly Access. Experience working in higher education and/or a nonprofit organization desirable.
- Administers group benefits programs: health, dental, vision, long term disability, EAP, FSA, travel and accident, and voluntary life plans. Investigates new options and improves existing programs. Determines benefits eligibility.
- Leads the annual open enrollment cycle for health related benefits.
- Creates and facilitates program appropriate education materials so that employees may make informed choices about their benefit selections. Manages the total compensation communication process.
- Develops and implements the College’s wellness related programming in coordination with others.
- Ensures that benefits related materials are available and properly communicated to employees in advance of open enrollment, for the purpose of new hire orientation, and during the course of the year as required.
- Prepares regular benefits reports and audits accuracy of benefits data. Completes benefit surveys and makes recommendations based upon trend forecasts and cost.
- Provides counsel and advice to employees on benefits related issues/questions and/or refers employees to vendor representatives as appropriate.
- Maintains legal and internal plan records and billings.
- Maintains compliance with federal and state laws/regulations that impact employee benefits and benefits administration, consulting with the Director of Human Resources as necessary. This includes, but is not limited to issuing reports, notices, and forms that are required under the Affordable Care Act, ERISA and other similar legislation.
- Qualify employees for state and federally compliant leaves of absence. Coordinate and monitor leaves including but not limited to: communicating with employees, supervisors, payroll and vendors on a regular basis, and managing paid time off and benefits.
- Manage state disability, LTD and unemployment claims.
- Effectively communicate complex information to faculty, staff and the public regarding benefits, college policy, and the search process.
- Manage the staff recruitment process. Responsible for the interpretation and administration of the College’s employment policies and procedures to ensure understanding and consistency. Coordinate placement of temporary employment agency staff. Ensure that temporary staff on campus satisfy functional and College requirements. Creatively develop recruitment advertising for optimum visibility including developing new sources
- Assess and document job and position requirements. Prepare job/position descriptions, assess and clarify requirements and provide internal benchmark comparisons. Correctly interpret College policy for individual situations to promote understanding of College policy and to ensure consistency of practices.
- Expectations for workplace demeanor include but are not limited to: working collaboratively and harmoniously with co-workers, customers and others by sharing ideas and resources willingly, constructively and positively; listening to and objectively and respectfully considering the ideas and perspectives of others; readily admitting and correcting personal mistakes; meeting commitments; keeping your supervisor and others who may be affected informed about work progress; addressing problems willingly and constructively to discover practical and lasting solutions acceptable to all parties; working promptly toward reconciliation and forgiveness during conflict; respecting the diversity of our community in words and deeds.
- Perform all other duties as assigned.
Reports to: Director of Human Resources