Director of Advancement Services

Kenosha, Wisconsin
Sep 14, 2017
Institution Type
Four-Year Institution

The Office of Institutional Advancement seeks a Director of Advancement Services. The Director of Advancement Services serves as the department’s chief data strategist, developing reports, structures, and procedures to promote effective and efficient institutional fundraising. Bachelor’s degree is required, Master’s degree is preferred plus 3 - 5 years relevant experience.


  • Provide dynamic leadership and technical advice ensuring the strategic utilization of data to achieve the College’s fundraising and alumni engagement goals.
  • Design queries and writes reports for data analysis and strategic goal achievement. Queries will include gift, pledge, donor, and alumni reporting. Experience with common advancement reports and procedures essential.
  • Ensure that department strategy is informed by sound data. This includes developing reports and support offerings as well as performing data analysis to provide policy and strategy recommendations.
  • Serve as a member of an integrated departmental management team which sets overall goals and strategies for the College’s fundraising activities.
  • Lead the department’s prospect research program, including data screenings and the creation of prospect profiles.
  • Manage the planned giving pipeline, ensuring planned gift records are created and maintained accurately and with the greatest level of available detail.
  • Hire, supervise and train a team of two full-time Advancement Services personnel, setting goals, assigning and directing work, and evaluating performance.
  • Ensure data integrity. Set and manage the procedures for entering gift, pledge, and biographical information in a manner that is consistent, accurate, and in compliance with regulations, College policies, and best practices.
  • Oversee Gift Processing Coordinator to ensure all gifts and pledges are processed with the accurate appeal, campaign, and designation. Serve as a back-up for gift processing.
  • Serve as the department’s liaison to the Business Office and Information Services, determining policy for gift reconciliation and audit procedures, troubleshooting technical problems, and communicating data needs.
  • Work with gift officers to manage their prospect pipeline and advise on donor assignments.
  • Conduct regular training and information sessions on the College’s database, Jenzabar JX, for gift officers and other staff.
  • Advise on the department’s strategic technology plans. Plan and oversee short and long-term improvements to all functions related to advancement data.
  • Perform other duties as assigned.


  • Bachelor’s degree required.
  • Master’s degree preferred. 
  • 3 - 5 years relevant experience in an information systems role including database management and report writing.
  • Candidates with experience in advancement in a non-profit or higher education setting strongly preferred.


  • Advanced knowledge in report writing and Microsoft excel required.
  • Experience with Jenzabar programs, SQL editor, and XML editor preferred.
  • Ability to interpret and implement IRS regulations as they apply to fundraising and charitable contributions.
  • Requires exceptional analysis, troubleshooting, and critical thinking skills.
  • Demonstrated ability to set goals and to implement and facilitate strategic initiatives and programs including independently overseeing complex projects. 
  • Excellent communication skills; able to communicate effectively with a wide range of constituents.
  • Ability to work in a team environment, set priorities, take initiative, and work independently.
  • Demonstrated experience working with diverse populations. Self-motivated and able to manage multiple projects and programs simultaneously.
  • Occasional travel required.


Completed application packets will include (1) a letter of interest (cover letter), (2) resume or Curriculum Vitae, and (3) Three current references. All application materials should be submitted through the "resume upload" section.

Paper copies will not be accepted. Application review will begin immediately and will continue until the position is filled. First consideration will be given to applications received by September 21st.

Founded in 1847, Carthage College combines an environment of reflection and self-discovery with a culture of high expectation, so that our students uncover and ignite their true potential. As a four-year private liberal arts college with roots in the Lutheran tradition, we place a strong emphasis on both moral and intellectual values. Our prime location in Kenosha, Wisconsin, midway between Chicago and Milwaukee, allows students the opportunity to learn in a professional context. Our beautiful campus, an 80-acre arboretum on the shore of Lake Michigan is home to 150 scholars, 2,600 full-time students, and 400 part-time students. Our rich academic experience equips students with foundational knowledge and skills, preparing graduates to be lifelong learners and to lead meaningful, productive lives.

 Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

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