EVENTS COORDINATOR, FACULTY SUPPORT STAFF
Duties: Penn Law has a high caliber, extremely productive law faculty engaged in hosting world-class events. The Events Coordinator is an integral collaborator on important faculty conferences, colloquia, symposia, meetings, and events.
Serve as knowledge expert in software (currently CVent) to implement critical faculty events; staffs on-going ad-hocs, lunches, faculty meetings. Order, set up, clean up faculty meeting meals, maintain and replenish stock in faculty lounge. Organize travel and hotel reservations for guests participating in faculty ad-hocs, committees, or presentations. Develop and implement systems for making hotel block reservations and individual reservations. Staff conferences; prepare and distribute materials, publish information to web sites, manage reservation lists, prepare materials for the day of the event. Perform event follow up, including reports, reimbursements. On occasion, performs general faculty support duties.
Reports to the Manager of Faculty Support Staff and to the Director of Conferences and Events. Role is a nine-month, full-time position, with work from mid-August through mid-May each year.
Full listing: https://www.law.upenn.edu/about/job-opportunities.php
Qualifications: HS and 5-7 years of experience; BA/BS and 2-4 years of administrative experience preferred; ; events planning experience strongly preferred. Ability to work well with others in a service-oriented environment; positive attitude and interest in getting the work of the team done are essential. Must be able to demonstrate ability to prioritize and complete multiple tasks; excellent attention to detail; flexibility. Excellent facility with technological tools including word processing (in a Word Environment), spreadsheets, presentation software, webposting/html, scanning. Must be able to work under pressure with time constraints; occasional need for evening and/or weekend staffing of faculty events.
Reference Number: 56-26832
Salary Grade: 025
Employment Type: Non-Exempt
Job Family: X-Secretarial/Administrative