Program Assistant 2 (UCP 4)

Location
Storrs, CT
Posted
Sep 14, 2017
Institution Type
Four-Year Institution
Job Title: Program Assistant 2 (UCP 4)
Job ID: 2018111
Location: Storrs Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Posting

Under the general direction of the Department Head, and in consultation with the College of Liberal Arts and Sciences' Business Services Center, this position provides responsible administrative support and program support for the Journalism Department. The incumbent will provide leadership in general department and educational administration. Unusually, Journalism is separately accredited from the University, and this position will be critical to this process by developing a database to collect the accreditation materials and staying up-to-date on requirements.

DUTIES AND RESPONSIBILITIES

Department administration:
  1. Assists the Department Head with preparing and managing the department course schedule and College Staffing Plan; identifies areas of conflict and works to resolve these issues; produces final versions and transmits to the registrar; ensures that required courses are scheduled; works with individual faculty members to understand their desired schedule and courses and ensure they are teaching the appropriate number of courses; coordinates room scheduling, ordering textbooks, and the final exam schedule; works with other departments and Colleges to insure that the scheduling needs of their students are met and to avoid student schedule conflicts; develops faculty master schedule to assist students in contacting their faculty.
  2. Works with the Department Head on faculty searches, drafting offer letters, promotion and tenure cases, as well as preparation of the Annual Report and collection of data to be included.
  3. Coordinates outreach programs, conferences, meetings, and seminars, with responsibility to make all necessary arrangements including travel, lodging, and coordinating events and details. Process payment and reimbursement requests for faculty, staff, graduate students, and visitors to the Department.
  4. Serves as a resource to students, staff, and others on matters relating to the Journalism Undergraduate program; acts as primary departmental contact for those who will be visiting the department, including coordinating visits with outside companies and individuals.
  5. Exercises general supervision over office student workers and office functions; processes and maintains necessary paperwork, records and files to support program, including fiscal, personnel and student records.
  6. Responds to requests for information, and provides assistance in solving a wide variety of problems, some of which are new and unusual and require interpretation, judgment, and initiative.
  7. Serves as a liaison to the CLAS Business Services Center, and ensures all fiscal paperwork is processed in a timely manner.
  8. Represents Department to other University offices.
  9. Manages special projects and performs related duties as required.

Accreditation administration:
  1. Assist the Department Head in developing all accreditation materials for a 6-year cycle.
  2. Develop database to collect accreditation information.
  3. Work with officials to understand changes and requirements.

MINIMUM QUALIFICATIONS
  1. Bachelor's degree in related field.
  2. At least three years of related experience, which demonstrates considerable knowledge of administrative methods and subject areas.
  3. Demonstrated ability to independently provide significant program support.
  4. Demonstrated ability to work independently and regularly exercise judgment regarding a wide variety of administrative matters.
  5. Good interpersonal and organizational skills.
  6. Good writing and communication skills.
  7. Strong Technical skills including MS Office Applications.

PREFERRED QUALIFICATIONS
  1. Master's degree
  2. Knowledge of Peoplesoft and Kuali Financial System

APPOINTMENT TERMS

This is a full-time, 12-month position. The University offers a competitive salary, outstanding benefits including employee and dependent tuition waiver at UConn, and a highly desirable work environment. Salary will be commensurate with successful candidate's background and experience.

TO APPLY

Please apply online at UConn Jobs at www.jobs.uconn.edu, Staff Positions (Search # 2018111) to submit a letter of application, resume, and the names and contact information of three professional references. Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search # 2018111)

This job posting is scheduled to be removed at 11:59 PM eastern on September 27, 2017.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honor students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and instates serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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