Part-Time Accounting Specialist (Accounting Technician III)




The Biochemistry program is now accepting applications for a part-time Accounting Specialist. This position is primarily responsible for completing departmental purchasing, initiating journal entries, general accounting, and handling all Procurement Card (P card) transactions for the department (while insuring fiscal compliance) in support of its academic and research mission.



Who we are:

The Biochemistry program is internationally recognized for its research and education. As part of a commitment to continuing this tradition of excellence, Biochemistry provides a graduate program that integrates opportunities for cutting-edge creative research and study across a wide range of areas including analytical, atmospheric, biochemistry, biophysical, chemical physics, environmental, organic, materials and nanoscience, and physical chemistry.

What your key responsibilities will be:

General Accounting
  • Complete Journal Entries (JEs) ensuring attention to detail, accuracy for policy and procedural compliance.
  • Accounts Receivable - process deposits and track cash receipts.
  • Obtain supporting documentation from cardholders - responsible to ensure cardholders are aware of policy and ensure compliance.
  • Ensure funds are properly deposited into appropriate speedtypes and GL codes and complete reconciliation of the funds.
  • Utilize Peoplesoft Financial and Cognos for financial processing and reporting.
  • Complete general research and analysis as it relates to Finance/Purchasing requests.
  • Ad hoc analysis as requested.


Purchasing
  • Assist with procurement and finance processing for the department, CU Marketplace and Procurement Card.
  • Examine purchase requests and invoices to ensure they are accurate, allowable, allocable, and complete for processing.
  • Decide whether or not to escalate questionable charges to higher level decision makers (e.g. Supervisor, Program Manager, and Chair).
  • Identify and investigate problems with lost/incomplete receipts, cardholder use violations and vendor disputes.
  • Purchasing in CU marketplace (check appropriate funding, allocation and compliance).
  • Maintain records of purchases in accordance with policies and procedures set up by the PSC.
  • Create and maintain standing order and purchase order records.
  • Create and implement process improvements to increase efficiency. Continually review processes.
  • Contact researchers regarding problems with purchase requests and obtain whatever is necessary to proceed with the order (clarification, proper signatory approval, valid speed type number, catalog number, etc.).
  • Arrange best shipping method to meet end user material arrival needs.
  • Investigate and correct problems with orders including incorrect items, damaged, leaking, or defective materials. Investigate late arrival situations and initiate resolution and shipping refunds.


PCard Management
  • Complete procurement card reporting and reallocation for department through the Concur expense system.
  • Obtain necessary paperwork to complete the PCard process.
  • Help cardholders understand how to properly use the card and comply with departmental & PSC rules & regulations.
  • Decide whether or not charges are appropriate per state, university, college, department or project restrictions.
  • Decide whether or not to escalate questionable charges to higher level decision makers (e.g. Supervisor).
  • Help resolve any matters such as fraudulent charges, or a lost or stolen PCard.
  • Create and implement process improvements to increase efficiency. Continually review processes.



What you should know:

This is a 50%, part-time position which may have an opportunity to convert to full time in the future, depending on the needs of the department.



What we can offer:

The anticipated starting salary for this position is $1,792.50 per month for 50% time, depending on experience and qualifications.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.



Be balanced. Be collaborative. Be engaged. Be Boulder.

Qualifications


What we require:

Must be a current Colorado resident to apply.

Three years of technical accounting experience.

Substitution: Three years of bookkeeping or technical accounting experience other than that listed OR Two years of college, university or non-correspondence business school which included eighteen (18) semester credit hours of accounting can substitute for up to two years of the required experience.

What you will need:
  • Ability to work independently to identify and address problems and issues, and ability to work as a part of a team
  • Ability to work with diverse constituencies and competing interests
  • Strong attention to detail
  • Strong interpersonal and customer service skills
  • Strong problem solving skills
  • Ability to follow departmental policies and guidelines
  • Excellent computer skills
  • Proficiency with Microsoft Excel


What we'd like you to have:
  • Bachelor's degree from an accredited institution in accounting, business administration, finance, or a closely related field OR a Bachelor's degree in an unrelated field with a minimum of two years' experience in accounting
  • Two years of experience using PeopleSoft Finance
  • One year of purchasing experience working for a Government or University institution
  • Experience with Travel and Expense software and reporting
  • One year of experience in a position responsible for completing Accounting Journal Entries


Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.


Special Instructions to Applicants:Classified Staff positions have specific application requirements: Submit all required documents indicated in this posting. Include a current email address as communication is electronic-based. Failure to complete a timely application may result in the rejection of your application. Applications MUST be completed in their entirety, including job title, duties, months and years employed, and hours per week worked as minimum experience is calculated on a 40 hour/week basis. Address qualifications, competencies and preferred qualifications in your application, as these along with previous work experience will be used to assess competencies. Answers will be verified against your application and may be checked with references. False information could lead to your removal from the hiring process. Click here to view Veteran and other General Information regarding Classified Staff positions.

Please apply by September 24, 2017.

If you have technical difficulties submitting application information, please contact the CU Careers help desk at cucareershelp@cu.edu. All other job related inquiries should be directed to the posting contact for this posting.

Click here to view Special Instructions and General Information for Veterans and Classified Staff positions.

Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:To apply, please submit the following materials to this posting at www.cu.edu/cu-careers:

1. A current resume.
2. A cover letter that specifically addresses the job requirements and outlines qualifications. Must include date ranges and whether full time or part time work.
3. DD-214 for veteran applicants.

4. If using the educational substitution for experience: proof of degree or transcripts.

Please combine materials into one document and upload as titled: Last-First-11051.
Please do not upload references at this time. Special instructions and information for Classified Staff positions: www.cu.edu/cu-careers:





Job Category: Finance and Accounting

Primary Location: Boulder

Department: B0001 -- Boulder Campus - 10592 - Biochemistry

Schedule: Part-time

Posting Date: Sep 14, 2017

Closing Date: Sep 24, 2017, 10:59:00 PM

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: HRESmail@colorado.edu

Position Number: 00739090

PI99403933