Madison, WI
Sep 14, 2017
Institution Type
Four-Year Institution

JOB NO.: 102996-US

Work Type: Staff-Full Time

Department: GRAD/ADMIN/RSP

Location: Madison

Categories: Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 102996


Official Title: UNIV SVC PRG ASSOC(08500)

Hiring Department: A340270-VCRGE/ADMIN/RSP

FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $15.42

Job Summary:

Under general supervision of the Financial Program Manager, this position provides critical oversight for the administrative team of the Office of Research and Sponsored Programs (RSP). The position coordinates complex administrative activities among RSP staff members and University research administrators at various levels. This position must also have knowledge related to federal, state and local government agency sponsors, Foundations, Non-profit organizations and Associations. They must establish and maintain communication links with other external constituencies and assist visitors. In addition, the position processes procurement card transactions and monitors these activities. This position manages the reception areas for RSP, answer phones and be the face of RSP. Additional responsibilities include, but are not limited to: calendar scheduling for 500 meetings annually for internal and external committees, and other events, oversee supply requisitions, maintain and update databases, maintenance of files and email lists, shipping, and direction of student hourly employees.

This position requires considerable independent initiative and judgment and a high level of administrative problem-solving and analytic ability. This position requires excellent management and administrative skills, exemplary oral and written communication skills, and human relations skills are mandatory. Excellent organizational skills are essential for success in this position. The employee will act in a consultative role to the RSP Management Team.

Schedule Comment:

Monday through Friday. Standard business hours.


Trisha Bauer
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please submit a cover letter referring to your related work experience, and a resume detailing your educational and professional background. Please offer examples of your education and/or experience that demonstrate your knowledge of quality customer service, written communication, Microsoft Office, as well as the other expectations outlined in the position description.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Sep 13 2017 Central Daylight Time

Application Close: Sep 27 2017 11:55 PM Central Daylight Time


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