Administrative Coordinator

Location
San Rafael, California
Posted
Sep 13, 2017
Institution Type
Four-Year Institution

Position Summary:

Dominican University of California is seeking a candidate with strong administrative and organizational skills for an Administrative Coordinator position within the Barowksy School of Business. Reporting directly to the Dean, the Administrative Coordinator manages the office support for the School of Business.  Work will be operational and procedural in nature relating to the program, office, or projects. 

Responsibilities:

  1. Coordinate clerical and administrative support functions, including the school’s information and communication technology needs.
  2. Coordinate hiring, training, work assignments, supervision, and review of student workers.
  3. Work independently under general direction related to goals.
  4. Address broad range of program, office, operational and procedural problems by interpreting policies and procedures while using reasoning and judgment to devise practical, thorough and creative solutions.
  5. Some research, analysis, and evaluation of information are required.
  6. Develop centralized processes.
  7. Handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 
  8. Complete project management, which includes coordinating, prioritizing, delegating, and monitoring varied projects. 
  9. Frequently assist Dean/Associate Dean/Assistant Dean/ Director of Operations with communications and information management, which includes letters, routine announcements regarding internships, department events, email inquiries and others. 
  10. Create and manage centralized department database of syllabi, faculty office hours and contact lists.  Process book orders and obtain desk copies. 
  11. Coordinate with other departments to organize room reservations, catering orders and room setup forms.  Proctor exams on occasion. 
  12. Manage and/or perform office communications including reception, mail, and tracking and ordering office supplies.
  13. Perform other duties as assigned by the Dean of the BSB.

Required Qualifications:

  • Minimum of two years’ experience as an administrative coordinator
  • Understands and exhibits a professional demeanor and exercises confidentiality
  • Knowledge of and skill in standard office procedures and practices
  • Ability to understand and operate in a variety of organizational structures
  • Excellent oral and written English and communication skills
  • Basic business mathematics skills
  • Ability to use and quickly learn new office support technology systems and software packages
  • Data entry experience and knowledge of report generation, maintenance of desktop databases, use of electronic and voice mail
  • Enjoy working with students
  • Interested in professional growth
  • Ability to work well as part of a team
  • Comprehensive and detailed knowledge of university programs, infrastructure, policies, and procedures
  • Ability to interpret and apply policies and procedures independently
  • Ability to use judgment and discretion to act when precedents do not exist

Preferred Qualifications:

  • Associate’s degree or undergraduate degree strongly preferred
  • Experience in Higher Education or an University setting

Additional Position Information

  • Position open until filled; applications will be reviewed on a continuous basis as they are received until a final candidate has been selected
  • Must be willing to consent to a background check

Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

Application Procedures

  • Link to apply: https://dominican.wd1.myworkdayjobs.com/careers
  • A cover letter is required
  • Compile resume/CV and cover letter in one pdf document and upload in the Resume/CV section
  • For further questions on the application process, please contact jobs@dominican.edu

 

Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.