Coordinating Editor and Lab Manager

Princeton, NJ
Sep 13, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7958
Department Chemistry
Category Research and Laboratory
Date Posted 6 days ago
Full-Time / Part-Time Full-Time
Application Deadline 9/18/2017


The Princeton University Department of Chemistry seeks a full-time journal Coordinating Editor and Lab Manager for two inorganic/catalysis chemistry faculty and their research groups. The successful candidate must hold an advanced degree in chemistry or related field and should have several years of additional research experience in synthetic organometallic chemistry and physical inorganic spectroscopy.

This position is for a three-year term, with possibility for renewal.


Editorial Responsibilities: Serve as the Associate Coordinating Editor for the American Chemical Society scientific journal Organometallics. Duties include providing high-level assistance to journal editor-in-chief and other editorial staff. Responsibilities include communicating with authors, delegating, and decision making on behalf of the journal editor-in-chief, and expense tracking and budget monitoring. Will coordinate the annual journal Advisory Board meeting and quarterly editorial team meetings.

Lab manager responsibilities: Research support for the laboratories of a senior and junior faculty member include assisting with experiments, managing and maintaining instruments, and training students. The successful applicant will be responsible for the overall research budget, seeking new funding opportunities, preparing and submitting research articles and grant proposals, and liaising with industrial sponsors. This individual will be responsible for maintaining and operating a M ssbauer spectrometer, overseeing in situ measurements of catalytic chemistry, and maintaining external collaborations.

Financial and Admin: Manage and review spending on federal and corporate sponsored grants, and unrestricted research funding. Assist with proposal and budget preparation, coordinate sponsored research and other grant submissions for faculty members and lab groups, including entering data for grant applications and uploading via electronic grants systems. Collaborate with internal and external Co-PIs to ensure that proposal guidelines are followed, and proposal materials are submitted promptly. Proofread, edit, organize and submit progress reports, letters of recommendation/support, and research staff and graduate fellowships. Provide projections on sponsored projects and discretionary funds to advise on spending patterns and allocations, based on current spending, remaining budget, and anticipated award funding for the coming year.

Purchase and track equipment, office and lab supplies purchases for research labs. Draft and edit correspondence; manage calendar, travel, communications; process vouchers; organize meetings; edit and submit faculty research publications. Assist faculty members in managing course information in Blackboard and class logistics.



  • Masters degree in Chemistry or related field plus 4-6 years experience.
  • Working knowledge and considerable experience in the journal peer review process, as well as familiarity with the manuscript submission program, ScholarOne, and the monitoring and tracking program, Paragon Plus.
  • Expertise and a deep understanding of electronic structure theory and catalysis across a range of chemical industries, as well as experience with air sensitive manipulations including high vacuum techniques.

The candidate should be highly self-motivated, work independently, and possess proven leadership skills. Must possess excellent organizational skills, the ability to work independently with a high level of accuracy, manage multiple priorities simultaneously, and exercise discretion in all financial and personnel matters. Proficiency in Microsoft Office programs including Word, Access, Outlook and advanced Excel experience. Excellent interpersonal and communication skills (both written and verbal) are essential, with the ability to interact effectively with all levels of the University.


  • Doctorate degree strongly preferred.
  • Knowledge of Blackboard and familiarity with Princeton University's Information Warehouse, Entourage, PhotoShop, iCal,, and COEUS systems.
  • Ability to update and maintain web pages in Drupal and WordPress.
  • Familiarity with University systems such as Information Warehouse, COEUS, and CONCUR
  • Knowledge of Google programs including Google calendar and Google drive.
  • Experience with scientific journal submission programs including ACS Paragon Plus and ScholarOne.
  • Experience using federal grant submission systems such as and Fastlane

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Estimated Appointment End Date


Comments Related to End Date

Three-year term position, with possibility for renewal.

Physical Capacity Exam Required


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