Madison, WI
Sep 13, 2017
Institution Type
Four-Year Institution

JOB NO.: 102840-US

Work Type: Staff-Full Time


Location: Madison

Categories: Management/Supervisory, Office & Administrative Support, Training, Employee Development, Other

Employment Class: University Staff-Ongoing

Position Vacancy ID: 102840

Working Title: Office Operations Associate

Official Title: OFFICE OPER ASSOCIATE(16160)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $14.25

Job Summary:

Starting pay is based on experience, with a minimum starting rate of $14.25 per hour

This full time permanent position will provide support to the Field Director and the Mail and Data Entry Supervisor for all Mail and Data Entry projects in that department. The Mail and Data Entry department provides mail and data entry services for all University of Wisconsin Survey Center projects. This includes preparation and assembly of complex mailings, applying postage, CASES instrument debugging and data entry, and extensive management of the various self-administered questionnaires. In addition this position will be responsible for receipt and updating of self-administered questionnaires in the project database, respondent tracking, and other administrative tasks. The position serves as a backup to the M&DE department supervisors, and will be responsible for meeting M&DE production goals and overseeing production processing and quality control. Proficiency in Access, including ability to develop complex queries is desired. As a Lead Worker this position regularly oversees production staff. Managing daily work assignments, directing debugging efforts, answering questions from production staff, and maintaining production schedules are part of the daily tasks if this position. Direct supervisor is Steve Coombs, UWSC Field Director.

Schedule Comment:

Somewhat flexible, may need to work sporadic weekends and evenings


Steve Coombs
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the "Apply Now" button to start the application process.

For questions on the position, contact: Steve Coombs at or 608.262.5603.

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Cover letters will be used as a writing sample and to determine the best-qualified applicants. Thus, your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable, and where it was performed:

Applicants who have had experience in mail room settings are encouraged to apply. Supervisory experience is also a plus. Position is responsible for leading up small groups of employees to assemble mailing materials and data enter self-administered questionnaires for social science research projects.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Sep 12 2017 Central Daylight Time

Application Close: Oct 3 2017 11:55 PM Central Daylight Time


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