Administrative Specialist II: INTERNAL POSTING

Location
Fayetteville, AR
Posted
Sep 13, 2017
Institution Type
Four-Year Institution


Posting Number C940P

Quick Link for Posting http://jobs.uark.edu/postings/22536

Working Title Administrative Specialist II: INTERNAL POSTING

Position Number 12830

Department Sociology

About the University

Founded in 1871 as a land grant institution, the University of Arkansas is classified by the Carnegie Foundation among the top two percent of universities in the nation with the highest level of research activity. Ten colleges and schools serve more than 27,100 students with more than 200 academic programs. University of Arkansas students earn nationally competitive awards at an impressive rate and represent 50 states and more than 120 countries.
Located in the stunning Ozark Mountains of Northwest Arkansas, Fayetteville is home to the University of Arkansas campus, known for its spectacular views and ample green spaces. Fayetteville is considered one of the country's finest college towns, and the surrounding northwest Arkansas region is regularly ranked one of the best places to live in the U.S. Some of the nation's best outdoor amenities and most spectacular hiking trails are within a short drive of campus.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.



About the College/Department

About the College:

The J. William Fulbright College of Arts and Sciences is the largest and most academically diverse unit on campus with 19 departments and 43 academic programs and research centers. The college provides the core curriculum for all University of Arkansas students and is named for J. William Fulbright, former university president and longtime U.S. senator.

The University of Arkansas is committed to provide an educational and work environment in which thought, creativity, and growth are stimulated, and in which individuals are free to realize their full potential. The J. W. Fulbright College of Arts and Sciences promotes these ideals and welcomes applicants who foster an inclusive environment through an open exchange of voices and ideas from populations of diverse backgrounds.

About the Department:

The Department of Sociology and Criminal Justice exposes students to social theory, method and analysis. The complementary disciplines create the foundation for a wide variety of fields, including public administration, guidance and counseling, social psychology, market research, business, community planning, criminology, law, law enforcement and security.



Department Home Page sociology.uark.edu

Job Type Staff

Summary of Job Duties

The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties in the front office for the Department of Sociology and Criminal Justice. This position will greet incoming visitors and answer incoming phone calls, giving information or transferring as appropriate. This position will maintain current and accurate information on faculty teaching schedules, classroom locations, and office hours to assist callers and visitors. The Administrative Specialist II also maintains the departmental webpage and assists in the preparation of the departmental display and newsletter. This position will perform other duties as assigned.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.



Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.
  • The formal education equivalent of a high school diploma
  • At least two years of experience in a specialized or related area applicable to work performed


Does this job require any license(s)/certification(s)? No

If yes, please specify

Preferred Qualifications
  • Experience with Omni Update and website management
  • Experience with social media
  • Experience working with the University of Arkansas RazorBuy system
  • Experience working in a university setting


Knowledge, Skills and Abilities (KSAs)
  • Proficient knowledge and skill using computers and software, including Microsoft Office Suite with intermediate (or stronger) Excel skills
  • Strong written and oral communication skills
  • Demonstrated customer service skills
  • Ability to establish and maintain filing and other record keeping systems
  • Ability to operate standard office equipment


Physical activities associated with this position

The following physical activities are associated with the position and will be performed with or without an accommodation. All individuals are encouraged to apply.

Occasionally

  • Feeling
  • Grasping
  • Reaching
  • Standing
  • Walking

Frequently

  • Manipulate items with fingers, including keyboarding
  • Hearing
  • Repetitive motion
  • Sitting
  • Talking

The worker is required to have visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.



Physical Conditions None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Work Schedule Monday - Friday 8:00 a.m. - 4:30 p.m.

Overtime Eligible Yes

Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No

Work Location/Building Fayetteville Campus - Old Main

Benefits Eligible Yes

Appointment Percent 100

Salary $21,827

Pay Grade Level C109

Does this Position require a Motor Vehicle Reports Check? No

Does this position require a background check? Yes

If yes, please specify
  • Criminal background check
  • Sex offender registry check


Does this position require a substance abuse test? No

Pre-employment Screening Requirements

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.





Posting Detail Information

Future Open Date

Close Date 09/17/2017

Open Until Filled No

Anticipated Start Date

Anticipated End Date (for temporary appointments)

Recruitment Contact Information

University of Arkansas Human Resources
ADMN 222
(479) 575-5351
Askhr.uark.edu

All application materials must be uploaded to the U of A's employment system at jobs.uark.edu. Please do not send to listed recruitment contact.



Special Instructions Summary

This posting is open only to current University of Arkansas employees, appointed or hourly, whose employee status can be confirmed in the Fayetteville payroll system.



Hiring Location 222 Administration Building Fayetteville, AR 72701.

EEO Statement

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.



Internal Posting Yes

City, St. Fayetteville, AR




Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current employee (including hourly) of the University of Arkansas?
    • Yes
    • No
  2. * If you answered 'yes' to the previous question, please provide your six-digit employee identification number (BASIS ID number).

    (Open Ended Question)

  3. * Do you have the formal education of a high school diploma or equivalent?
    • Yes
    • No
  4. * Do you have at least two years of administrative experience, or experience in a specialized or related area?
    • Yes
    • No


Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Proof of Veterans Status

PI99389579