Admissions and Records Specialist I - P/T (one or more positions)

Mission Viejo, California
Sep 12, 2017
Institution Type
Community College

Saddleback College

Admissions and Records Specialist I - P/T (one or more positions)

Job Close Date:    09/27/2017

Work Schedule    Mon.-Fri.; 9:00 am - 2:00 pm


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at


Summary Description:

Under supervision from assigned supervisory or management staff, performs a variety of routine technical and clerical duties in support of the Admissions and Records functions including in the areas of student registration and admissions and records data and information input, retrieval, and maintenance; responds to questions and requests for information from students, staff, and the general public received by phone, e-mail, or in-person; and communicates in a designated second language with limited-English speaking students as necessary.


Knowledge of:

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

• Principles, practices, and procedures of record keeping.

• Basic principles and practices used to establish and maintain files and information retrieval systems.

• Basic principles and techniques used in public relations including methods and techniques of proper counter, receptionist, and telephone etiquette.

• Basic mathematical concepts.

• Basic accounting procedures.

• Work organization principles and practices.

• English usage, grammar, spelling, punctuation, and vocabulary.



Ability to:    

Learn and understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.

Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.

Learn the methods and standards used in processing College paperwork.

Perform a variety of office support and clerical duties and activities of a general and specialized nature for an assigned office.

Respond to requests and inquiries from students, staff, or the general public; effectively present information in person or on the telephone to students, staff, or the public.

Balance accounting ledgers and prepare monies for deposit.

Use sound judgment in recognizing scope of authority.

Type or enter data at a speed necessary for successful job performance.

Compile and organize data and information.

Maintain filing and record-keeping systems.

Exercise good judgment in maintaining information, records, and reports.

Plan and organize work to meet schedules and changing deadlines.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Adapt to changing technologies and learn functionality of new equipment and systems.

Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.

Communicate clearly and concisely, both orally and in writing in English and a designated second language.

Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.



Equivalent to the completion of the twelfth grade supplemented by specialized office-related training or course work.



Two years of general clerical experience including one year of customer service experience involving the operation of a computer.


To Apply:

Please visit the District’s Employment Opportunities website at for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  




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