Program Assistant, Entrepreneurial Center

Location
Saratoga
Posted
Sep 12, 2017
Administrative Jobs
Technology, Analysts & Programming
Institution Type
Community College


Program Assistant, Entrepreneurial Center

West Valley-Mission Community College District


Closing Date: 10/9/2017

Definition:
West Valley College is seeking a talented individual to fill the position of Program Assistant and help grow the Entrepreneurial Center. Located in the heart of the Silicon Valley, in a beautiful park-like setting on 143 wooded acres, our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under direction of an assigned supervisor, assist a program manager by implementing routine, but specialized, aspects of an instructional, administrative or student services program independently; perform a wide variety of specialized clerical duties involving database management and budget control; train and provide work direction to student or hourly clerical assistants as assigned; develop and run programs in conjunction with the development of the Entrepreneurship Center; assist the Director of Career Placement and Workforce Development in developing internships and other work-based learning opportunities.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment:
100% of full time, 37.5 hours per week, 11 months per year, with anticipated start date of November 20, 2017. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: Entrepreneurial Center, West Valley College, Saratoga, CA

Salary and Benefits:

Anticipated Hiring Range:

  • $4,471-$4,867 monthly (WVMCEA Salary Schedule, Range 57, Steps A-C).

Benefits include:

  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents (prorated for employees working less than 12 months).
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 12 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually (prorated for employees working less than 12 months).
  • 12 days sick leave accrued annually (prorated for employees working less than 12 months).
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $40 to $200 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.

Minimum Qualifications:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

2. Equivalent to the completion of the twelfth grade.

3. Two years of responsible general clerical experience.

Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:

  • Perform a wide variety of routine administrative support work including filing, billing, checking, tracking, recording information on records, and processing class roster, enrollment, purchasing, payroll, and training information.
  • Sort and file documents and records, maintaining alphabetical index and cross-reference files.
  • May serve as initial source of information and assistance to students and program participants; answer the telephone and assist students, district staff, and the public, giving information on program policies and procedures.
  • Develop and maintain spreadsheets, databases, and other automated systems; compile, verify and format information and data from a variety of sources for statistical and financial reports.
  • Schedule meetings, classes, and appointments as assigned.
  • Make referrals to services and programs available through other district departments/divisions and outside agencies.
  • Compose routine correspondence independently; prepare a variety of contracts.
  • Act as program liaison to vendors and outside organizations.
  • Maintain ledger of expenses and revenues; calculate, collect, and process fees, charges, and donations; verify and process purchase orders and invoices.
  • Assist with program outreach and marketing efforts by preparing and disseminating informational brochures, flyers, and other materials; may participate in outreach events such as college fairs.
  • May set up classrooms or meeting rooms and prepare various materials to be used by presenters.
  • May assist students with technology-related issues including basic operational issues and/or use of specialized software.
  • May assist with program specific duties such as test proctoring and accommodation assistance and record-keeping.
  • Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust, and respect.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
  • Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741-2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.






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