Faculty Affairs Administrator 2

Location
Stanford
Posted
Sep 12, 2017
Institution Type
Four-Year Institution


Stanford University

Faculty Affairs Administrator 2

Job Number:
76283

Faculty Affairs Administrator 2, Continuing, Pay Grade G, Exempt

School of Engineering, Department of Bioengineering


Note: Not all unique aspects of the job are covered by this job description

The mission of Stanford's Department of Bioengineering is to create a fusion of engineering and the life sciences that promote scientific discovery and the development of new biomedical technologies and therapies through research and education.

The Department of Bioengineering is jointly supported by the Schools of Medicine and Engineering. It includes, in a single department, research and teaching programs that embrace biology as a new engineering paradigm and apply engineering principles to medical problems and biological systems.

This is a 100% FTE position. The majority of this position will involve faculty affairs for the Department; in addition, one-third of the position will support the launch and administration for our new Bioengineering Partners Program. This program, similar to an industrial affiliates program, aims to connect Bioengineering faculty and students with other Bioengineering partners (industry, government, non-profit).


JOB PURPOSE: Provide analysis and guidance within the school or department regarding faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies.


CORE DUTIES*:
  • Provide operational support and guidance to search/review committees and make recommendations for process improvement.
  • Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
  • Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
  • Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
  • Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
  • Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
  • Oversee all faculty visa matters, as needed.
  • Provide administrative support for new Bioengineering Partners Program, which includes marketing, budgeting and event planning to connect faculty and students with external entities. * - Other duties may also be assigned

    MINIMUM REQUIREMENTS:
    Education & Experience:


    Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.


    Knowledge, Skills and Abilities:

  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Excellent communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Demonstrated problem solving and analytical skills.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned. Certifications and Licenses:

    None PHYSICAL REQUIREMENTS*:
  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS:
  • Occasionally work extended hours. WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. Applicants are required to upload a cover letter and resume to be considered for this opening.

    About Stanford University
    Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.


    Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.


    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


    Thank you for your interest!

    Job: Administration

    Location: School of Engineering
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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