Administrative Assistant V

Sep 12, 2017
Institution Type
Four-Year Institution

Administrative Assistant V

Worcester Polytechnic Institute

Department: PHYSICS

Position Status: Administrative Non-Exempt Positions

Basic Function:
Perform a wide range of secretarial and administrative duties with limited supervision.

Principal Duties and Responsibilities

  • Serve as a receptionist and back up person by answering phones, greeting visitors, and responding to routine/specific inquiries or referring to appropriate staff member.
  • Supervise workstudy students and their biweekly payrolls.
  • Responsible for production of course materials, including examinations and study guides. Responsible for entering and maintaining course material on the web.
  • Work on a variety of office activities (letters, memos, reports) using Word, Excel, etc.
  • Responsible for ordering and keeping supply inventory.
  • ABET books - Maintain, update and organize all of the course material obtained from professors for presentation to accreditation teams.
  • Interact with students and prospective students, help to meet their informational needs.
  • Coordinate all set up and support functions related to the colloquia in the department. Prepare and post announcements on the website, WPI Today, send announcements out by email and set up the facility (e.g. refreshments) for the meeting.
  • Maintain department web pages and other multimedia outlets (electronic bulletin boards) using Content Management Systems.
  • Coordinate and support department summer outreach programs.
  • Maintain and update department library.
  • Graduate Program Support: Organize and record graduate committee meetings, maintain and update graduate student records, oversee the graduate student application process, correspondence, and information requests.
  • Create and update department literature brochures.
  • Maintain and update department display cases, bulletin boards and directory, unofficial department photographer
  • Maintain department Archives.
  • Help coordinate office/department events, project presentation day, open houses, and assist with special events.
  • Other departmental duties as assigned.

    Position Requirements

  • High school diploma or equivalent, additional schooling and at least 3 years of secretarial experience.
  • Ability and willingness to learn new skills (i.e., computer skills, technical writing, proof-reading, etc.) and adapt to changing job requirements.
  • High level of judgment and confidentiality, and the ability to interact effectively with a wide range of people.
  • Proficient in MS Office (Word, Excel, Power-Point), knowledge of Banner a plus.
  • Ability to work autonomously with initiative and handle multiple tasks simultaneously.
  • Must work well with others.

    Posting Date: 09/11/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:
    Hiring Range: $13.95-$15.00

    EEO Information:
    WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit:

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