District Payroll Technician

Position Definition

To process payroll and benefits-related actions for Districtwide classified, management and academic employees.

Position Title
District Payroll Technician

District Office

Posting Number

$3,943 (first step)

Distinguishing Characteristics

District Payroll Technician - This classification performs moderately complex clerical duties related to the processing of payroll data, resolving salary payment, deduction and record discrepancies.

District Payroll Specialist - This classification performs more complex payroll actions and investigates and resolves difficult problems involved in processing payroll data.

Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following:
Interpreting and explaining relevant laws, regulations, contract rules and/or policies.
Responds to inquiries from employees regarding wage computation, wage deductions, leave accruals and other payroll-related matters.
Reviews payroll assignments of employees to ensure conformance with pertinent laws, regulations and union collective bargaining agreements.
Processes payroll for employees using the Enterprise Resource Planning (ERP) System.
Creates, organizes and maintains detailed employee files.
Generates new position reports, pulling all new positions created by Human Resources to ensure proper retirement contributions.
Maintains accumulated leave records for all employees; and adjusts and corrects computer file records, as needed.
Monitors leave balances and prepares paperwork for wage deduction due to over-use of leave hours.
Verifies and processes all time cards.
Computes payroll for employees, including gross pay, adjusted gross pay and overtime earnings.
Maintains detailed and accurate payroll records and files.
Prepares and compiles routine statistical and financial reports related to payroll activity.
Audits all paperwork for proper completion and supporting documentation.
Performs related duties as assigned.

Minimum Qualification-Education/Experience
Three (3) years of experience in a payroll position or equivalent, performing similar duties.
Possession of a high school diploma/GED or the equivalent.

Minimum Qualification-Knowledge Of
Knowledge of:
Principles and practices of salary and benefit administration.
Modern software applications (Microsoft Office Suite, etc.).
Basic accounting principles and processes.
Time and attendance rules, guidelines and practices in the workplace.

Minimum Qualification-Ability To
Skill/Ability to:
Keyboard with accuracy.
Apply benefits principles and procedures in the work performed.
Interpret collective bargaining agreements.
Research and analyze data and draw conclusions.
Prepare clear, complete and concise reports.
Communicate effectively, both orally and in writing.
Understand and carry out both oral and written instructions in an independent manner.
Work in a high volume, fast-paced environment, demonstrating the ability to work well both independently and as a team player.
Perform mathematical calculations accurately.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications
Knowledgeable of payroll and accounting
Solid computer and 10 key skills
Strong customer service skills
Ability to work with others to resolve problems and issues
Effective telephone technique
A.A. degree in business or accounting

Special Instructions to Applicants
Note: New employees will be placed at the first step which is $3,943 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $4,803 per month is reached on the salary schedule.

Job Close Date:

Open Until Filled

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.


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