Visitor Center Supervisor

Waltham, MA
Sep 12, 2017
Institution Type
Four-Year Institution

Bentley University

Posting Details
Position Information

Undergraduate Admission

Employment Type

Summary of the Position

The individual in this position is responsible for managing the resources and activities related to the Visitor Center to ensure departmental goals and expectations are met. The incumbent is responsible for optimizing the entire visit experience for each constituent: US and International freshmen and transfer students and secondary school counselors. The incumbent works with visitors before, during and after their visit. This includes scheduling a tour, interview, or information session to the actual on-campus experience, to any follow-up subsequent to the visit. The person in this position is responsible for working with all parties involved in delivering exceptional customer service to prospective students and their families. This includes overseeing staff and students who coordinate the Center's daily activities, and coordinating with the admission counselors who assist in addressing questions and needs of visitors. This role serves in a project management capacity to ensure all the pieces come together to meet established expectations relative to the visitor experience.

Essential Functions

Monitor visitor demand and availability to identify where we can/need to open more slots and need more staffing.

Manage student resources to ensure appropriate coverage for front desk, student minglers, tour guides and Fellows.

Participate in the hiring, on-going training and evaluation of all student workers who contribute to the visit experience. Evaluate the Visitor Center training program and materials used by staff or students who are supporting the Visitor Center. Ensure appropriate training and execution to ensure Visitor Center success.

Gather feedback from visitors to help inform strategies so that prospective students are adequately and consistently served to the highest degree of customer satisfaction. Identify and implement ongoing improvements to enhance a visitor's experience, i.e., new material on TVs in VC, survey on ipads, etc.

Act as Host(ess) for accepted students and ensure the scheduled visits go according to plan. Coordinate the resources to implement a group visit experience.

Monitor and evaluate competitor activity of both on-line and campus visit experiences, and leverage new ideas that improve the visitor experience at Bentley.

Participate in recruitment and yield events including, but not limited to, open houses, secondary school counselor visit days and accepted student events.

Minimum Qualifications(Education and Experience Requirements)

Bachelor's Degree required plus 3-5 years professional experience, preferably in admissions and communications or marketing. Exemplary customer service skills; organizational and analytical abilities, solid communication and interpersonal skills; computer competency. Some experience with an on-line appointment scheduler and Customer Relationship Management (CRM). Ability to handle multiple tasks in a fast-paced environment. Ability to “think on your feet,” and make informed decisions regarding individual and group needs. Belief in the value of a higher education and the capacity to articulate those benefits to the public in a manner that supports the admissions goals of the university.

Must hold and maintain a valid, unrestricted United States driver's license, with an insurable driving history as determined by Bentley's insurance carrier.

Physical Demands

Physical skills required of this position include alertness in dealing with technical issues, accuracy in encountering large volumes of emails, phone calls and written communication as well as maintaining focus during frequent interruptions. Energy level is important and long hours in the office contribute to physical and mental exhaustion which affects judgment, attitude and accuracy. May require lifting and carrying heavy boxes as well as standing for long periods of time.

Posting Detail Information

Posting Number

Special Instructions to Applicants

Bentley University requires reference checks and may conduct other pre-employment screening.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you possess a minimum of a Bachelor’s degree?
    • Yes
    • No
  2. Do you possess a minimum of 3-5 years of professional experience, preferably in admissions and communications or marketing?
    • Yes
    • No

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Bentley University is an Equal Opportunity Employer, building strength through diversity.


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