Administrative Support Associate

Location
Raleigh
Posted
Sep 12, 2017
Institution Type
Four-Year Institution

Position Number: 00046389

Primary Function of Organization Unit: The mission of the North Carolina State University TRIO Programs is to provide equal access to quality education by facilitating retention and promotion from middle schools through post baccalaureate completion.

Essential Job Duties: The Administrative Support Associate will manage the workflow of the office for six full-time professional staff and the Executive Director as well as serving as a backup for the Business Officer with with budgetary and financial management of TRIO funding sources. The position will also independently apply knowledge through written and verbal communication and will coordinate and direct the workflow of the TRIO office, thus assuming some of the duties of the Business Officer. The position will work .35 for the Talent Search Program and .65 for the Upward Bound Program, which will require managing the office work-flow of full-time staff and a Director. Support will include coordinating county annual itineraries, conducting mass mailing to first generation low income student participants, maintaining accurate records, preparing documents, managing student database, and generating reports from the database. The position will also assist with grant proposals and provide general support such as filing and answering telephones.

Minimum Education/Experience:

Department Required Skills: Strong organizational skills, both verbal and written. Highly motivated. Must be a self-starter and willing to take initiative to perform responsibilities independently. Able to learn, interpret, follow, and act upon the federal and state guidelines governing the Program. Experience in Access and/or similar database management software. Experience with the MS Office Suite such as Microsoft Word, Excel, Access, Power Point, and Publisher, or similar software. Flexibility to work some evenings and weekends.

Preferred Experience, Skills, Training/Education: High School Diploma with at least two years' experience and possession of the necessary competencies or some post-secondary coursework completion with demonstrated competencies. At least two years of office assistant/secretarial experience; or an equivalent combination of training and experience. Bachelor's degree preferred. Experience with Gmail, PeopleSoft, and bookkeeping preferred.

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.