Director, Research Administration and Preaward

Hoboken, NJ
Sep 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Job Description

This position offers a well-qualified individual the opportunity to direct the Office of Sponsored Programs (OSP) Research Administration and Preaward function at Stevens Institute of Technology The successful candidate must possess a range of skills and experience that include, but are not limited to, flexibility; confidence in their own competency in order to engage demanding conversations when needed; an ability and the desire to work independently as well as part of a cohesive team; a significant amount of patience and the ability to derive personal satisfaction from a job well-done. Proposal deadlines are intense and often require multi-tasking as well as the ability to reprioritize on-the-fly.

The Director of Research Administration and Preaward has a significant presence in the research community; thus, it is important that s/he be confident and able to engage faculty in difficult dialogues and experienced enough to offer possible alternative solutions to problematic situations.

Required Qualifications:

The successful candidate will have a Master's Degree; 5 years of directly related experience in research administration in either a central business function or leading a department's research support team with a total of 7 years at an institution of higher education; skill in and familiarity with Microsoft suite, including Excel, Power Point and Visio; a minimum of 3 years in management positions; familiarity with reading and negotiating contracts, including FARs and DFARs; a familiarity in working with auditors, both sponsor and university internal and external auditors; experience in developing process as it pertains to desk procedures and research compliance and experience in preparing performance evaluations and engaging Performance Improvement Plans, if necessary.

Desired Skills/Knowledge/Professional Development:

Additional skills that will be highly regarded are an earned CRA; experience in doing presentations at NCURA or SRA and experience with, and knowledge of, COEUS and KFS.

Essential Job Functions:

Leadership: Ensure that OSP has an established strategic direction and objectives that are aligned with the university's objectives. Issue, track and monitor dashboard measures such as: monthly status reports/"Activity Report;" monthly reports that summarize the occurrence and status of any interactions with other institutional functions; a cumulative forecast of fiscal year activity and individual Specialist activity and contribute to the completion of Policies and Procedures, taking into account process mapping, business process changes, new systems, etc.

Operations: Provide day-to-day operational oversight of Research and Preaward administrative activities including management of the workflow and work distribution of all proposals and contracts. Continually monitor and assess processes for improvement opportunities in order to increase efficiency, effectiveness and constituency satisfaction. Manage activities such as: ensuring adequate coverage during employee absences and anticipate staffing needs during peak deadline periods; visiting faculty in order to determine areas of focus and engage them more productively in the proposal process and developing subject matter expertise in the areas of Export Controls and research compliance.

Personnel and Management: Provide oversight, support and management to OSP Preaward, Compliance and Contracts Specialists to include regular performance feedback and individual development opportunities such as the following: provide performance feedback to the staff on a quarterly basis and counsel with employees on circumstances of excessive absenteeism.

Campus Relations: Provide expertise and counsel to campus community, i.e., Finance, research community and upper management in order to ensure a sense of partnership between researchers and university management. Activities such as the following are examples: maintain familiarity with sponsor guidelines, government reference material, financial management operations, sponsor operations, and SIT institutional operations and foster an open channel of communication with other SIT central business functions such as the Division of Finance, Procurement and Accounts Payable in order to facilitate research effort on the campus.

Additional Information:

  • This position requires access to technology that may be subject to export control requirements. Successful candidates must be qualified for such access without an export control license. As a result, US citizenship or LPR (Lawful Permanent Residence) is required.
  • This position will engage in regular interaction with many university organization functions such as the Office of General Counsel, Budget Office, The Provost, and the Office of Sponsored Accounting.

Office of Sponsored Programs

General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site:


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