Budget, Personnel and Program Assistant
Salary: $45,624 - $65,436
Title: Budget, Personnel and Program Assistant
Department: Residential Life - VCSA
Date Posted: 09/11/2017
Position Information: The Budget, Personnel, and Program Assistant provides support for the campus programming efforts of Residential Life. The Budget, Personnel & Program Assistant provides proactive, high quality, flexible and reliable support as a member of the Campus Life organizational unit administrative support team, with a primary focus on comprehensive administrative assistance to Residential Life. Responsibilities include but are not limited to providing financial, budgeting and accounting support; facilitating departmental purchasing needs; providing administrative support for departmental events; coordinating travel arrangements; coordinating departmental payroll with shared services and ensuring compliance with all labor and personnel guidelines. Provides backup support to departments within the AVC/Dean of Students organization as needed. This position has a direct supervisor, the Management Services Officer for the AVC/Dean of Students and an indirect supervisor, the Executive Director of Residential Life. The position works closely with the supervisors and the various staff in through the Dean of Students Cluster to achieve the various responsibilities and objectives of the position.
Minimum Requirements: Five (5) years demonstrated related experience or an equivalent combination of education and experience.
Experience with processing routine financial accounting/purchasing transactions with an online financial system and identifying account variances and researching discrepancies.
Demonstrated experience with data exporting, tracking, preparation of spreadsheets and documenting transactional back up reports using software applications such as Word, Access, Excel, FileMaker Pro, etc.
Administrative experience in an office environment providing administrative support such as calendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc.
Experience with cash handling, balancing, and deposit preparation and knowledge of standard retail security policies and procedures.
Skill in communicating effectively and professionally using tact and diplomacy.
Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the faculty, staff, students and the community and be able to work effectively as an individual, a team member, and with diverse groups.
Ability to maintain high level of confidentiality at all times.
Skill in accurate record keeping with strict attention to detail and problem solving.
Skills to draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
Demonstrated ability to work with individuals and groups with a wide array of identity and life experiences, including gender, disability, class, race/ethnicity, sexuality, culture, religion, etc.
Preferred Qualifications: Education and/or experience equivalent to a bachelor degree in a related field.
Knowledge of the applicable federal, state, UC policies and procedures and regulations governing areas related to the responsibilities of the job.
Demonstrated experience with UC online Payroll/Personnel System (PPS).
Demonstrated experience with UCR Financial System (UCRFS).
Demonstrated experience with online Student Information System (BANNER).
Additional Information: In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey. \
- Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.
- In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.
- U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."
- Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."
- U.S. News and World Report's Best Graduate Schools (2016) including:
- Graduate School of Education - 62nd among ranked schools
- Bourns College of Engineering - 71st among ranked schools
For information about our generous employee benefits package, visit: Employee Benefits Overview