Administrative Support Associate I

Lexington, KY
Sep 12, 2017
Institution Type
Four-Year Institution

Support the department business office by placing departmental orders for supplies; preparing and processing PRD's and shopping carts; assigning and maintaining financial control numbers. Oversee ordering and receipt of supplies/chemicals for research laboratories. Considered the primary support for the Department Chair and the Director of Graduate Studies. For the Director of Graduate Studies, this position will coordinate recruitment efforts to include handling of e-mail inquiries, follow-up with potential students, assist with management of graduate school applications and prospective student visits. Provide support for graduate student academic functions and graduate student association activities. Independently coordinate the summer REU program. Reconcile cost centers and prepare reports related to the REU program. Assist faculty and staff in organization and execution of department events including seminars, alumni events and industrial interactions. Work with the College of Engineering Department of Communications.

IEBC (Internal Employee Being Considered).

Job Title
Administrative Support Associate I

Requisition Number

Working Title

Department Name
8H200:Chemical & Materials Engineering

Work Location
Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

3 yrs

Required License/ Registration/Certification


Physical Requirements

Sitting for long periods.


Monday-Friday; 8:00 am-5:00 pm.

Does this position have supervisory responsibilities?

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have SAP experience?
    • Yes
    • No
  2. * How many years of experience do you have with reconciling accounts?
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  3. * Please indicate your paid employment experience with event planning.
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 yearsm
    • More than 5 years, up through 10 years
    • More than 10 years
  4. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


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