Assistant Project Controls Specialist

Sep 11, 2017
Institution Type
Four-Year Institution

Northeastern University

Assistant Project Controls Specialist

Requisition Number: STFR004003

Division/College: Facilities

Location: Boston Main Campus

Full-time/Part-time: Full Time


The Assistant Project Controls Specialist primary role is to provide project controls support for the Design & Construction Department. He/She will provide cost analysis on budgets, contracts and expenditures for all projects in the Capital Program. Work with project stakeholders to ensure project delivery tasks such as, commitment approvals, change requests and payment requests are being processed in the most efficient manner. Support project management staff with the development and maintenance of project schedules and financial forecasts. Prepare reports on capital expenditures and utilization of funding sources. Provide training and technical assistance on the use of project management software (e-Builder) for Campus Planning and Facilities staff.

The Assistant Project Controls Specialist will assist Leadership team, Senior Project Managers, Project Managers and Assistant Project Managers to handle a variety of project delivery tasks and responsibilities.
Responsibilities include:

  • Managing e-Builder (project management system) input to ensure accuracy of data and conformance to project delivery standards.
  • Provide support in the development and maintenance of project schedules, financial forecasts and cash flows.
  • Initiating commitment approvals for design, construction, equipment and specialty consultant services.
  • Creating program/project reports for management review.
  • Preparation of monthly reports for leadership and university clients.
  • Working with team members in a diplomatic manner to retrieve necessary data for reporting.
  • Managing active project list to ensure detailed project status is maintained.
  • Support vendors with the submission of change requests and payment requests.
  • Prepare and manage permit documentation.
  • Review project correspondence for accuracy and conformance to project delivery standards.
  • Respond/request/follow-up as necessary to get additional information directly from vendors/contractors.


    Bachelor’s Degree required with 1-3 years of experience in design and construction industry or related field. Must have strong time management skills, and poses excellent verbal and written communications skills with the ability to manage multiple priorities in a fast pace environment. Strong computer skills with proficiency in Microsoft Outlook, Word, Excel, Power Point and ability to learn new applications. Ability to work effectively as a team member and have the ability to work with all levels internally and externally.

    Additional Information:
    A criminal background check is required for this position.

    To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

    Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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