Admissions/Records Assistant I
Perform a variety of clerical and technical duties involved in student registration, admissions and records input, retrieval and maintenance.
Admissions/Records Assistant I
Diablo Valley College
This is the entry level class in the Admissions/Records Assistant series and positions within this class are considered to be in a training status. Work at this level is distinguished from that of the Admissions/Records Assistant II in that the duties are of a standard and prescribed nature. Positions assigned to this class may be required to provide general and specific information at a student service counter, as well as to process requests. As experience is acquired, the employee performs with increasing responsibility.
Examples of Duties/Essential Functions
Duties may include, but are not limited to, the following: Provide information to students regarding registration, admission, courses offered, and transcripts. Receive Admissions and Enrollment forms; review for accuracy; process applications into terminal. Assist students in filling out transcript request forms and collect fees; order transcripts on the CRT; enclose transcripts in sealed envelopes and send to appropriate places. Assist students in filling out drop cards, withdrawal cards, petitions, and changes of program; input into the terminal. Code and process out-of-state and foreign student applications; make resident determinations; notify students of their non-resident status. Maintain records of out-of-state or foreign student tuition fees. Distribute, prepare, maintain and verify records of weekly, daily, and positive attendance rosters; calculate hours and input changes on the CRT; input grades on Daily Census rosters. Certify the enrollment of students eligible to collect veterans benefits; interpret and apply state and federal regulations governing the collection of V.A. benefits; maintain records; act as liaison between students and veterans administration. Maintain Course Conflict and Course Repetition Reports. Perform necessary transactions that involve correcting student academic records; recalculate grade points and semester units; enter academic notations on student records; post credit by examining classes and grades. Certify student units and date of enrollment and/or G.P.A. for loan institutions, Social Security Administration and other agencies. Process on-line registration, drops and adds; issue receipts close out and balance; collect and account for money. Supervise and train student assistants; may assist in selecting student assistants. Perform related duties as assigned.
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: Education: Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical courses. Experience: One year of general clerical experience, preferably involving some public contact.
Minimum Qualification-Knowledge Of
English usage, grammar, spelling, vocabulary and punctuation. Modern office methods, procedures and equipment. Record keeping principles and procedures. Basic mathematics.
Minimum Qualification-Skill To
Learn to operate and enter data into the CRT accurately and quickly. Learn District procedures, regulations and policies. Communicate with and relate to a wide variety of students. Adapt to changing circumstances and handle stressful situations. Make mathematical calculations rapidly and accurately. Type at a speed of not less than 40 net words per minute from clear copy. Understand and carry out both oral and written instructions. Establish and maintain effective work relationships with those contacted in the performance of required duties.
Special Instructions to Applicants
This is a temporary part-time seasonal & on-call position to provide assistance during peak periods. Hours are arranged as needed.
YOU MUST ATTACH A COPY OF A VALID TYPING CERTIFICATE TO YOUR APPLICATION. THIS POSITION REQUIRES A TYPING SPEED OF 40 NET WPM. TYPING TESTS COMPLETED ON THE INTERNET WILL NOT BE CONSIDERED. FOR TYPING CERTIFICATE INSTRUCTIONS, PLEASE COPY AND PASTE THE LINK BELOW.
Open Until Filled
The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.