TEMPORARY full-time Registration and Information Secretary

Sep 11, 2017
Institution Type
Community College

Job Description: POSITION TITLE: TEMPORARY SECRETARY, REGISTRATION AND INFORMATION CFDAFS-TEMP01 STATUS: Temporary Full time (Grant Funded) DEPARTMENT: Department of Adult Education and Literacy (DAEL) DIVISION: Academic Affairs CLASSIFICATION: Non-exempt UNION: Clerical REPORTS TO: Manager, Records and Reporting PLACEMENT: Clerical Grade 6 MINIMUM PAY RATE: Minimum salary $18.11 per hour Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. POSITION SUMMARY This TEMPORARY clerical position provides essential support to the professional and administrative staff of the department. Serves as a receptionist, distributes information, assists students and faculty, registers students for required orientation/assessment/placement sessions, performs data entry, develops and maintains student and other files, and operates the department's front office. ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES 1. Serve as receptionist and front-line information dispenser; receive and direct visitors and students to appropriate offices, resources or classrooms. 2. Receive incoming telephone calls, faxes and electronic messages; direct to proper parties; process requests for information appropriately. 3. Register participants and provide programmatic information to public. 4. Assist participants in the completion of intake and assessment activities; refer to appropriate DAEL staff for services. 5. Perform data entry (including DAIS-I, IRIS, and Datatel/Colleague) and create/maintain student and other files. 6. Word process documents, create/update spreadsheets and database applications, and perform other clerical functions to support the professional and other staff of the department. 7. Maintain inventory and oversee the purchase of supplies from Central Stores and outside vendors. 8. Assist in the reproduction and mailing of promotional materials. 9. Prepare mailings for distribution. 10. Open and close selective facilities as required, maintain cleanliness and general appearance of facilities. 11. Perform other related duties as assigned. MINIMUM QUALIFICATIONS 1. High school diploma or equivalent. 2. Three (3) years successful experience in an office. 3. Strong personal computer skills with intermediate knowledge of several software applications including Microsoft Office Word and Excel, email and Internet. 4. Ability to perform multiple tasks simultaneously. 5. Ability to work both independently and as a team member. 6. Attentiveness to detail, effective organizational skills, initiative and multitasking. 7. Strong verbal and written communication skills, and ability and willingness to work cooperatively with a diverse population. 8. Must have reliable transportation and valid driver's license. PREFERRED QUALIFICATIONS 1. Associate's degree 2. Bilingual English/Spanish PHYSICAL DEMANDS 1. Normal office physical demands 2. Ability to travel between campus locations and to and from community events WORKING CONDITIONS 1. Duties are performed indoors in the usual office and/or outdoor environment. Application Procedures: "Apply to this Job at employment.jjc.edu" Application Deadline: September 19, 2017 All offers of employment are contingent upon the following: * Satisfactory results of a background check * Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires Joliet Junior College is an equal opportunity/affirmative action college supporting diversity. ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN "ON CAMPUS" STUDENT HOUSING Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in "on campus" student housing is available at the JJC Police Department website : http://jjc.edu/about/operational/campus-police/Pages/crime-statistics.aspx along with other safety information. If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses. This information is required by law and is made available by the Joliet Junior College Police Department.