Admissions Manager

Stony Brook, NY
Sep 09, 2017
Institution Type
Four-Year Institution
Job Description

Admissions Manager-1702792

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Position Summary:

This is a temporary position. The Admissions Manager is often the first contact for the department with the resident, families, representatives, interdisciplinary team members, and hospital/skilled nursing facility discharge planners. This position requires the individual to ascertain the emergent nature of inquiries to assure appropriate communication to the clinical staff in a timely manner. The Admissions Manager must be fully aware of the applicable confidentiality laws and regulations in the dissemination of protected health information. The Admissions Manager position would require the individual to function autonomously in the maintenance of the efficient workflow, office management, and the handling of the department correspondence.

The position will require an efficient and effective communicator who is highly organized, insightful, and able to multitask. It is necessary in the position to be able to autonomously prioritize tasks using sound judgment on a daily basis and be able to concentrate on tasks in an active environment.

Duties of an Admissions Manager may include the following but are not limited to:

  • All aspects of office management
  • Ongoing communication with Admissions staff including the Medicaid Coordinator
  • Scheduling and conducting tours of the facility
  • Answering a high volume of phone calls
  • Monitoring/purchasing office supplies
  • Monitoring and maintaining waiting lists
  • Maintaining MS Excel spreadsheets
  • Logging and dispositioning of PRI's
  • Distributing completed admissions paperwork to interdisciplinary team members, both written and computerized
  • Maintaining resident files and their entry into the computer database
  • Daily follow up communication, both written and computerized, with potential applicants
Working Conditions: Working conditions may involve exposure to infectious disease, blood, body fluids and/or tissue as well as other unpleasant elements such as accidents, injuries and illness. May be exposed to and be required to handle varying unpredictable, emergency and crisis situations. Occasionally subjected to irregular hours and pressure due to multiple calls and inquiries. Required Qualifications: Master's Degree in healthcare related field and minimum five (5) years healthcare experience. Working experience in a Nursing Home or Long Term Care Facility Admissions Department. Working experience, knowledge and understanding of Quality Assurance and Performance Improvement (QAPI) and how it directly relates to the Admissions Department and other interdisciplinary teams. Experience with EMAR and understanding of all documentation required for the annual Department of Health and Veterans Administration survey. Special Notes: The Long Island State Veterans Home is a tobacco-free environment. Tobacco products are strictly prohibited anywhere on our 25-acre campus, including parking lots and outdoor areas on the premises. The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from the Long Island State Veterans Home Employee Health Department, clear a background investigation; submit three (3) written references, and provide a copy of the required license(s)/certificate(s), if applicable. Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. The LISVH is a 24/7 skilled nursing facility. As such, all positions are subject to changes in pass days and shifts as necessary to meet the operating needs of the facility. The Long Island State Veterans Home, located on the campus of Stony Brook University, is a 350-bed skilled nursing facility with a 40-slot Adult Day Health Care program dedicated to the care of honorably discharged Veterans of the United States Armed Forces, their spouses and widows, as well as Gold Star Parents. Join an organization whose people make a difference every day and where commitment, compassion, initiative, and leadership are recognized and rewarded. We care for America's Heroes every day. STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WE ENCOURAGE PROTECTED VETERANS, INDIVIDUALS WITH DISABILITIES, WOMEN AND MINORITIES TO APPLY.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at
Official Job Title: TH Staff Assistant II
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Admissions-Long Island State Veterans Home
Schedule: Full-time Day Shift 8:30 AM - 5:00 PMAdmissions-Long Island State Veterans Home
Posting Start Date: Sep 8, 2017
Posting End Date: Sep 22, 2017, 11:59:00 PM
Salary: Commensurate with experience
Salary Grade: SL1


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