Director, Planning

Long Beach
Sep 08, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Community College

Director, Planning

Salary: $88,134.00 - $120,083.00 annually
Job Type: Full-Time
Job Number: 18-016
Location: Long Beach, CA
Department: Inst Research/Acad Srvcs Dean
Closing: 9/26/2017 4:00 PM Pacific


Under the direction of the Dean of Institutional Effectiveness, the Director of Planning plans, directs, and coordinates, institutional planning and long-range goal planning processes that contribute to advancing the College and enhancing organizational effectiveness. The Director of Planning consults with the instructional, student support and administrative units of the College to develop and implement performance metrics and to monitor progress and correct course of action. The Director of Planning supports and integrates planning efforts at all levels with institutional research, policy analysis, and the development and assessment of outcomes. The Director requires competency in and the ability to use self-starting human relations skills to work effectively with all divisions and initiate contact within education, business, local government, and community-based agency environments.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
  1. Directs the integration of unit planning with higher-level strategic goals and across major college plans. Working from the strategic plan, defines and implements short-and mid-range organizational goals, objectives, policies, and operating procedures that support long range goals.
  2. Facilitates conversion of strategic plans to action plans sequencing steps and timelines toward achieving goals. Working with the Dean of Institutional Effectiveness and college stakeholders, develops metrics and monitors progress and correct course of action for the College's major organizational units and initiatives.
  3. Works with faculty, managers and staff to integrate Student Learning Outcomes and Service Unit Outcomes assessments into comprehensive, ongoing program review and planning for improvement. Maintains and modifies, as needed, processes and tools used to capture and communicate projects and strategies designed to achieve stated goals and that link resource allocations to both plans and outcomes.
  4. Analyzes, interprets, and determines the adequacy/sufficiency and relevance of data. Incorporates data and information in plans and reports including statistics, results of needs assessments, and trend information.
  5. Provides administrative leadership and support to the Department Plan / Program Review Subcommittee to ensure that planning and review at department and school levels are effective and align with the College's strategic plan. Organizes, facilitates, and delivers professional development sessions to instructional deans and department heads on understanding and interpreting department planning and program review data.
  6. Under the direction of the Dean of Institutional Effectiveness, works cooperatively with various constituencies to optimize the quality, availability, and presentation of relevant performance, opportunity and emerging trend data and information throughout the College.
  7. Supports accreditation processes to include data analysis, evidence collection and documentation, and coordination of self-evaluation committees and work that may be required for midterm or follow-up reports requested by ACCJC.
  8. Directs both internal and external environmental scanning research and policy analysis at regular intervals to support the development and refinement of the College's strategic plan.
  9. Leads professional development activities for administrative unit planning and review. Organizes, facilitates, and delivers management education sessions on topics such as and not limited to organization performance metrics, institutional culture, emerging industry trends and careers, team and capacity building.
  10. Plans and evaluates the performance of assigned staff; establishes performance requirements and personal development targets; monitors performance and provides coaching and other support for performance improvement and development; provides or recommends compensation and other rewards to recognize performance; takes disciplinary action, up to and including termination, to address performance deficiencies, subject to management concurrence, in accordance with the District's classified human resources policies and procedures and labor contract provisions.
  11. Coordinates and integrates services and activities with staff and other organizations. Develops program partnerships, where applicable, with external agencies and organizations. Leads, facilitates and participates in multi-agency efforts.
  12. Represents and promotes the interests of the College
  13. Performs other duties as assigned that support the overall objective of the position.

Knowledge of:
  1. Principles, methods and practices applied in designing and implementing strategic planning processes, preparing measurable targets, collaborative processes, and consensus building strategies.
  2. Principles, practices, tools and techniques of program and project planning and management including goal setting, identifying audiences, program and work plan development and implementation.
  3. Quantitative and qualitative research methods and data analysis techniques.
  4. Examining and re-engineering organization designs, operations and procedures, and developing and implementing new strategies and procedures.
  5. Methods and techniques used in internal and external involvement and external communications.
  6. Advanced use of business software, including word processing, database and spreadsheet programs, business intelligence and performance management software, survey software, presentation graphics, and desktop publishing.
  7. Well-developed human relations skill to conduct persuasive formal presentations to diverse audiences, facilitate small group processes, present ideas clearly, receive feedback, resolve conflict, and convey technical concepts to others.
Ability to:
  1. Carry out the objectives of the position.
  2. Plan, organize, manage, direct and implement institutional planning processes, integrate organizational systems, metrics, and involvement strategies and activities to convert long range plans to action-oriented goals and objectives.
  3. Compile, synthesize, and analyze complex program, administrative, operational and organizational objectives and issues.
  4. Receive and evaluate input and develop alternative, logical, fact-based conclusions and recommendations.
  5. Coordinate program activities with multiple stakeholders and facilitate development of partnerships.
  6. Organize and implement communications campaigns.
  7. Communicate complex information and ideas clearly and effectively, both orally and in writing, to multiple audiences.
  8. Work as contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the College and its services.
Education, Training and Experience:
The position requires a Master's degree in education, behavioral or social sciences, business, economics, or a closely related field of study and three years of progressive experience in a planning, organizational development, project management, or business analytics environment.

Licenses; Certificates; Special Requirements:
Requires a valid driver's license.

Additional Information
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, talk or hear, both in person and by telephone, use hands to handle and feel computers and standards business equipment, and reach with hands and arms. The employee is frequently required to stand and walk.

Requires the ability to function primarily indoors in an office environment engaged in work of primarily a sedentary nature. Requires sufficient ambulatory ability to move about to office and remote locations. Requires auditory ability to project voice to large audiences and carry on ordinary and telephonic conversations. Requires near and far visual acuity to read detailed maps, drawings, other printed material, computer screens, and observe audiences. Requires manual and finger dexterity to write and to operate microcomputers and other office equipment. Requires the ability to alternatively sit and stand for sustained periods of time to deliver presentations.

Mental Demands
While performing the duties of this job, the incumbent is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and sole complex problems; use mathematical reasoning; perform highly detailed work under deadlines on multiple concurrent tasks, and interact with District administrators, management, faculty, staff, state and federal agencies and funding sources, representatives of other public agencies and others encountered in the course of work.

Work is typically performed indoors where minimal safety considerations exist and the noise level is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Long Beach Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.
Disability Accommodations
If you require accommodations in the Application or Examination Process, please notify the Human Resources Office at least two days prior to the closing date, by calling (562) 938-4372.
APPLICATION PROCEDURES:To be considered a candidate for this position, all materials required should be received in the Long Beach City College Office of Human Resources by the Closing Date. Incomplete application will not be considered and disqualified from further consideration.

It is the applicant's responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.All information qualifying an applicant for the position must be included on the Long Beach City College application. Do not submit a resume with the application. Resumes will be removed from applications. A complete file consists of all of the following:
  1. Completed electronically signed Long Beach City College application electronic form.
  2. Copies of college transcripts showing college coursework and/or degrees. Unofficial copies are acceptable during the application process. Candidates not holding the education requirements for a position must attach a statement in lieu of transcripts requesting an evaluation of experience to meet the position requirements.

For information on LBCC Tips for Success, please click on the following link:


Applications will be reviewed for eligibility. Only applicants meeting the minimum qualifications will be invited to participate in the examination process at their own expense.

The supplemental examination application is the first phase of the examination process. Please answer each questions thoroughly. They will be read and scored by Subject Matter Experts. You must pass all phases of the examination process to be placed on the eligibility list.

Supplemental Questions (Pass/Fail) Screening: Tentatively Scheduled for 10/03/17
Performance Examination/Qualifications Appraisal Interview (100%): Tentatively Scheduled for 10/11/17
(Qualified candidates will be notified in writing of the time and location)

The district contributes to medical, dental, and vision insurance for the employee and eligible dependents, and life insurance for the employee. Benefits also include 21 vacation days and 5 management leave days.
01 Please describe your experience with effective planning at the college level. Include how you have been involved in creating and implementing a Strategic Plan and what would be effective planning strategies for a college like Long Beach City College.
02 Please describe your experience with effective planning at the department and service unit level. How have you ensured planning processes were aligned from departments to the Strategic Plan level?
03 Please describe your approach to integrate budgeting into the planning process. Describe the considerations you have about linking budget and planning in a participatory governance environment.
04 Describe how you would support accreditation efforts at Long Beach City College within the role of Director, Planning.
05 Describe your experience implementing continuous improvement and what are the critical steps to institutionalize improvement. Include your experience training others to implement continuous improvement. How do you approach stakeholders who may be resistant to change?
06 As a director, describe how you would handle an employee who is not meeting the demands of his/her position and the actions you would take to address the performance.

Required Question

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