Program Coordinator III, Testing Center

Greeley, Colorado
The salary minimum for this position is $44,325.00 annually (paid on an hourly basis)
Sep 08, 2017
Institution Type
Community College

Aims Community College, locally governed, locally funded, is a progressive community college with centralized administrative services located on the Greeley Campus which supports three additional locations. Situated on the Front Range of the Colorado Rockies, and enjoying 300+ days of sunshine a year, Aims Community College is student success oriented and prepares students for success in more than 160 degree and certificate programs. You are not just a number here at Aims Community College, our wonderful Staff, Faculty, and Administration work as a team to ensure excellent service and offer the most affordable tuition in the Front Range.

Aims Community College is looking for someone with excellent leadership and interpersonal skills who can build relationships across campus and in the community. This position will supervise and train staff; budget development and oversight; assist in the development of policies and procedures; create and maintain data-driven reports and assessment measurements; and acting as a liaison to faculty, administrators, and other higher education institutions. This position will develop short and long term goals and objectives for the Testing Center. This position will also review software/assessments and stay up-to-date with current testing requirements and procedures to determine the most appropriate and cost-effective exams to administer to students.

Duties, Roles & Responsibilities:
Day-to-Day Operations:
1. Maintain currency on rules and regulations for all tests offered through the Assessment Center on an ongoing basis, including state mandates for remedial policy requirements, vendor requirements for CLEP and Accuplacer and federal guidelines for Aviation testing.
2. Create and deliver presentations on testing protocols at Aims to Aims faculty and high school counselors.
6. Monitor the Testing Center Budget.
7. Adjust testing protocol to meet rules, regulations, and mandates of the state of Colorado and CDHE on an ongoing basis.
8. First point of contact for alleged incidents of academic misconduct in the Testing Center. This requires contacting the faculty member involved, Dean of Students, and staff to ascertain the validity of the claim and to provide evidence to appropriate parties.
9. Work closely with Disability Access Program Director to ensure ADAcompliance and provide special testing accommodations.
10. Monitor security equipment to ensure integrity of testing procedures within all outlying Aims sites.

1. Administer and proctor placement exams, national exams, and academic tests.
2. Review transcripts to determine testing requirements.

1. Develop short-term and long-term Testing Center goals and objectives.
2. Review and refine unit mission and vision statements for the units to ensure alignment with institutional statements and best practices.
3. Identify and utilize other funding mechanisms (e.g. Perkins) in support of unit needs by adhering to grant and institutional guidelines.
4. Research new computer programs and develop proposals for acquisition of new tests and staff needs based on anticipated academic program needs, state mandates, and entrepreneurial ventures.
5. Implement, assess, and adjust program elements for existing projects within the Student Success Center that have been assigned to this position by the Assistant Vice President.
6. Create and lead an advisory board for institutional testing protocols and initiatives including faculty, administrators, staff, and students. The boards provide guidance and feedback to shape future goals of the program.

1. Organize and conduct research studies on testing issues.
2. Assist the Assistant Vice President with the development and implementation of student learning outcomes and assessment measurements for Testing Center initiatives.
3. Develop and run reports (Argos, Banner) for data analysis purposes.
4. Generate end of semester activities and progress reports for Testing Center for the Assistant Vice President. 
5. Create term and annual retention reports of student progress by course, department and division to demonstrate the effectiveness of AIR interventions in collaboration with IRE.
6. Create surveys and establish qualitative processes for data collection and analysis in collaboration with IRA.
7. Assist the Assistant Vice President in identifying and applying for grants based on data-driven decisions.

1. Hire, train and supervise Testing Center teams. 
2. Schedule staff to provide adequate coverage based on established service hours.
3. Conduct evaluations in a timely manner.
4. Assign duties to staff in support of departmental goals on an ongoing basis.
5. Provide testing protocol training for assessments (Accuplacer, CLEP) each semester for staff on all Aims campuses responsible for testing processes.

Minimum Qualifications: 

  1. Applicants must be currently authorized to work in the United States on a part/full-time basis.
  2. Bachelor’s degree in higher education or related field plus five (5) years of student services experience within a higher education institution, working knowledge of assessment administration (e.g. Accuplacer, ACT, SAT, CLEP), and computer management to include Microsoft Office programs, or equivalent combination of education and/or experience.

Preferred Qualifications:

  1. Master's degree in higher education or related fields.  
  2. One (1) year of supervisory experience.
    Experience working with diverse populations.

Special Instructions to Applicants:

Applicants must submit academic transcripts from an accredited institution. Applicants who have earned degrees from outside of the United States must provide a credential evaluation of said transcript(s) as part of their application materials. 
National Association of Credential Evaluation Services ( or Association of International Credential Evaluators ( lists members who may be contacted for assistance in evaluating foreign credentials.

• Clearly document job duties performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the “Work Experience” section on the application. We must be able to evaluate your experience based on this information.
• Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that we can calculate full-time experience.
• The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

• If an Application is considered “Incomplete”, the application will be removed from consideration for the position.
• An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
• An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. **Please see the “Required Documents” section of the posting.
• Resumes will not be accepted in place of a complete application; however, resumes may still be required as a component of complete application materials.

Screening/Selection: All applicants may apply on line at If you need assistance with this process please contact Human Resources.

Initial screening will be conducted by a committee based on completed application materials. 
Please be prepared to submit the following if required:

• Cover Letter addressing qualifications relative to position requirements, 
• Resume, 
• Diversity Statement (your personal statement on diversity),
• Teaching Philosophy (for faculty positions only) and, 
• Transcripts (if applicable). Official transcripts will be required if hired.

o Faculty: Applicants must submit academic transcripts from an accredited institution. Applicants who have degrees from outside of the United States must request a credential evaluation of their transcript. National Association of Credential Evaluation Services ( or Association of International Credential Evaluators ( lists members who may be contacted for assistance in evaluating foreign credentials.

All application materials become the property of Aims Community College. All application materials must be submitted by the closing date posted. The screening committee will select finalists for interviews.

Notice: Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, sex, sexual orientation, race, religion, national origin, marital status or disability. The goal of Aims is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.