Curriculum and Schedule Coordinator

Sep 08, 2017
Institution Type
Community College

Ohlone College

Curriculum and Schedule Coordinator

Position Description:
Ideal Candidate Statement:

The ideal candidate for this position will have:
• Knowledge and experience with producing class schedules and catalogs;
• Experience with scheduling events;
• Strong computer proficiency and familiarity working with an integrated educational database;
• Aptitude and patience instructing colleagues how to use software programs;
• Excellent listening, written, and verbal communication skills;
• Strong work ethic and ability to prioritize multiple tasks and follow through in a timely manner;
• Ability to work independently as well as an effective team member;
• Proficiency with troubleshooting challenges self-sufficiently;
• Capability to work collaboratively and collegially with colleagues;
• Attention to detail and accuracy;
• Capacity to take initiative rather than waiting for direction;
• Insight to work efficiently and effectively; proactively rather than reactively;
• Dedication to being ethical, trustworthy, credible, loyal, and respectful of diverse views and opinions;
• Ability to embrace diversity in serving students and colleagues of varied backgrounds and learning styles;
• Commitment to environmental sustainability.

• Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students with varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;
• The College has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Job Description Summary:
This is a 100%, 12 month, Classified, Categorically Funded (25%) Position

This position is partially funded by categorical funds, and employment at 100% is subject to those funds being available.


Under the direction of the Director- Curriculum and Scheduling/Articulation Officer, assist with planning, organizing, coordinating and implementing the production of the class schedule and catalog; conduct audits of class sections to assure collection of correct apportionments; process room requests for non-class events; provide administrative support to curriculum related activities.

Knowledge Skills and Abilities:
Planning, organization, coordination and implementation of class schedule and catalog production.
Higher education curriculum.
Data and processing applications, databases and organizational programs.
Practices, procedures and techniques used in the creation, development, design and modification of schedules and catalogs.
Standards and requirements for courses, sections, data, coding.
College catalog and class schedule information.
Oral and written communication skills.
Applicable laws, codes, regulations, policies and procedures.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.

Assist with planning, organizing, coordinating and implementing the production of the class schedule and catalog.
Conduct audits of class sections to assure collection of correct apportionments.
Communicate effectively both orally and in writing.
Interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Operate a computer and assigned office equipment.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Maintain records and files.
Prepare comprehensive narrative and statistical reports.
Perform mathematical calculations.

Essential Duties:
Assist with planning, organizing, coordinating and implementing the production of the class schedule and catalog; compile and process class schedule and catalog text; assure the accuracy and completeness of inputted text; assure consistency between class schedule and catalog text; respond to inquiries regarding room scheduling and schedule construction.

Conduct audits of class sections to assure collection of correct apportionments; assure accuracy of registration and MIS data; maintain instructional room schedules utilizing an assigned scheduling management system; identify and resolve room scheduling conflicts; process room requests and assignments in accordance with College policies and procedures; communicate with faculty and staff to rectify missing or incomplete room request documents.

Provide technical information and assistance to the Director regarding assigned functions; assist in the formulation and development of policies, procedures and programs; evaluate and provide recommendations to increase the effectiveness and efficiency of scheduling policies and procedures.

Assist with the review and revision of associate degree and general education breadth requirements for District distribution, catalog and submission to appropriate agencies.

Prepare and update scheduling instructional handbook and other related materials.

Prepare and maintain a variety of narrative and statistical reports, records and files related to assigned activities.

Communicate with administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; read and respond to emails as appropriate.

Operate a computer and assigned software programs; operate other office equipment as assigned.

Attend a variety of meetings as assigned.

Perform related duties as assigned.

Education and Experience:
Any combination equivalent to: bachelor’s degree in communications or related field and three years increasingly responsible experience performing copy editing and auditing functions.

Preferred Qualifications:

Salary Range:
Range 38: $4,231.00-$5,400.00 monthly, $50,772-$64,799 annually

Posting Detail Information:
Posting Number: S078-14

Number of Vacancies: 1

Desired Start Date:

Position End Date (if temporary):

Close Date: 9/26/2017

Open Until Filled:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:

1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)

*Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.

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