Department Office Support III


Requisition # 2017-7943
Department Woodrow Wilson School
Category Administrative Support
Date Posted 9/7/2017
Full-Time / Part-Time Full-Time
Application Deadline 9/14/2017

Overview

The Woodrow Wilson School of Public and International Affairs is seeking a full time Faculty Support Staff Assistant who will provide a wide variety of administrative support to numerous faculty members joint with other departments, visiting lecturers and possible center directors.

Responsibilities

Primary responsibilities include but are not limited to:



Teaching activities that consist of preparing class syllabi; assembling and collating course materials; managing information and readings on Blackboard; placing and processing orders for books and articles; obtaining copyright releases; ordering and setting up audio equipment for classrooms; distributing and collecting papers and exams. The candidate will also be responsible for making travel arrangements; processing reimbursements; reconciling faculty research accounts, and credit card statements. Furthermore, s/he will be managing web pages and work with web based programs for appointment scheduling, accounting reports, document sharing, etc.

The candidate may also be asked to draft and edit correspondence, handle large number of reference letters, assist with research related activities, and provide back-up to WWS faculty assistants and departments.


Additionally, the candidate may support a center or co-worker with events and conferences. This will include room reservations, ordering meals, preparing materials, tracking RSVPs, managing registration and lunch tables, coordinating travel arrangements and reimbursements for visitors, and contacting speakers regarding the logistics for their speaking engagement. Conferences may occur once or twice a year outside business hours. Moreover, s/he will track center expenditures and assist graduate students, who were provided center research grants, with expenditures and gathering research reports.

Qualifications

It is required to have at least years of related experience, excellent organizational skills, the ability to work independently, work under pressure and meet deadlines. Strong analytical and problem-solving skills, attention to detail, be action oriented, have a sense of humor and have strong integrity are essential. Also, the candidate must have excellent interpersonal and communication skills (both written and verbal) and the ability to exercise discretion in obtaining and providing factual and confidential information.



Proficient in Microsoft Office applications such as Word, Excel, and Outlook; must have the ability to learn other software packages and web programs, and should be adaptive to ongoing changes in technology and procedures.



Knowledge of Blackboard and familiarity with Princeton University's Information Warehouse, SCORE, Prime and Drupal are strongly preferred.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

BOS, 030

Standard Weekly Hours

36.25

Eligible for Overtime

Yes

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No



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