Secretary Clerk II - Service Learning & Volunteer Center

Sep 07, 2017
Institution Type
Community College

Secretary Clerk II - Service Learning & Volunteer Center

MiraCosta College

To view the full job posting and apply for this position, go to:

Discipline or Department: Student Services

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting $3,813.08 per month

Working Hours: One regular, full-time position, 40 hours per week, 12 months per year, on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 AM - 4:30 PM; occasional weekends will be required. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:
Apply and submit application materials through MiraCosta College's online application system at Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. Cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the minimum and desirable qualifications, representative duties, and knowledge and abilities as described in the job posting.

3. Current resume or curriculum vitae summarizing your educational background and experience.

4. Keyboarding test results for 45 net words per minute. Official certificates are not required. Self-administered online test results are acceptable. Copy of results (certificate or screen shot) from administering site must clearly state your name, net words per minute and name of the source used for the keyboarding/typing test. Please review this document after you have attached it to your application.

NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

- Please explain the benefits of volunteerism and service learning to both the students and the community, list any of your personal experience.

- Please tell us your knowledge and experience with working alongside non-profit organizations and food pantries.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

The screening and interview committee will review application materials three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
Under the direction of an assigned supervisor, perform a variety of clerical duties of above average difficulty including typing, filing, answering telephones; maintain records, database and files; oversee daily operation of the center's programs (service learning, volunteer and food pantry); and problem solve while the supervisor is away.

Those assigned to the Service Learning program help coordinate communication with community partners, faculty, and students; ensures program, community and student documentation is up to date and current, assists in providing direction to students during service learning and volunteer events, assists in coordinating service projects, helps oversee the student workers, and assists with daily operation of campus food pantry. The ideal candidate will be familiar with the importance of community engagement and volunteerism, food pantries, and must be available to work occasional weekends.

Representative Duties:
(E = essential job function)

1. Perform a wide variety of clerical work including typing, proofreading, filing, verifying and posting information on records, websites and databases. Type letters, memoranda, fliers, newsletters, reports, and other materials; prepare mail merges, create graphs and charts from Excel and import to Word from oral direction, rough draft, copy, or translated from program reports. (E)

2. Greet visitors, answer telephones and schedule appointments; provide routine and specialized information and assistance to students, faculty, community partners and the general public. (E)

3. Prepare, verify and maintain records and reports; compile requested information and prepare basic statistical reports; maintain a variety of files. (E)

4. Assist in planning, coordinating and implementing service projects, volunteer fairs and community course-connected special events. (E)

5. Prepare marketing and informational packets: assemble, duplicate, package, and distribute.

6. Oversee and provide work direction to student workers as assigned.

7. Assist in developing and providing training and professional development experiences for student workers.

8. Assist with food pantry duties: shopping, disseminating information about pantry resources, keeps pantry stocked, and help serve those accessing the food pantry.

9. Assist in ordering and maintaining adequate stocks of office supplies and departmental forms.

10. Plan, prepare and attend departmental meetings. Take and transcribe minutes.

11. Perform related duties as assigned.

Type of Benefits:
Full benefit package which includes employer-paid medical, dental and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
1. Equivalent to graduation from high school AND

2. One year of related work experience

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications:
1. Have a passion for community engagement and an understanding of the value of service learning and community partnerships. 2. Be creative, flexible, comfortable working in a busy office environment, and serve as a liaison between faculty, community partners and students. 3. Be available to work occasional weekends for service projects.

Licenses and Other Requirements: A valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

Closing Date: 9-27-2017

First Screening Date:

Human Resources Contact Information: or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 112 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, and parts of Carmel Valley.

MiraCosta offers associate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities that strengthen the economic, cultural, social, and educational well-being of the communities it serves.

The district consists of three campus sites and a robust online education program. The Oceanside Campus, serving about 12,000 credit students, has been located since 1964 on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, on 48 acres below the bluffs overlooking the San Elijo Lagoon Reserve. The San Elijo Campus opened in September 1988, and now attracts about 3,000 credit students. The Community Learning Center in downtown Oceanside hosts about 4,000 students in the college's noncredit classes including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes as well as some college credit classes.


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