Office Specialist, The IDEA Center

Location
Miami, FL
Posted
Sep 07, 2017
Institution Type
Community College


Job Title Office Specialist, The IDEA Center
Job ID 996430
Location Wolfson Campus
Full/Part Time Full-Time
Regular/Temporary Temporary


Job Details



Job Family
Support Non-Exempt (SNE)
Grade
12
Salary
$19.22-$24.02
Department
The IDEA Center
Reports To
Director
Closing Date
Open Until Filled
FLSA Status
Non-Exempt


Job Summary


This position provides advanced administrative level support for the Director within the department. This is a temporary grant funded position.


Duties & Responsibilities


  • Oversees office operations, works with Campus support staff, and provides support accordingly
  • Prepares on-line payrolls and other disbursement requests in accordance with the budget
  • Arranges travel itineraries, housing arrangements, ground transportation for consultants and project staff
  • Handles highly sensitive and confidential information
  • Monitors and maintains official records
  • Plans and schedules meetings and Campus/College-wide events
  • Types correspondence and assists in compiling reports for internal and external distribution to include but not limited to reviewing document drafts, research reports, and data tables
  • Decides on report structure and contents while adhering to specifications
  • Handles direct inquiries from public, faculty, students, and staff and follows-up with appropriate action
  • Completes special projects as assigned
  • Answers telephone, screens callers, relays messages and greets visitors
  • Produces electronic information by transcribing, formatting, imputing, editing, retrieving, copying and transmitting text, data and graphics
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Performs other duties as assigned



Minimum Requirements


  • Bachelor's degree and three (3) years of experience in an academic setting; or Associates Degree and four (4) years of experience in responsible administrative and clerical work, or any combination of education and experience in an academic setting
  • All educational degrees must be from a regionally accredited institution
  • Proven experience in student services (e.g., recruitment, advisement) or academic affairs (e.g., teaching, curriculum development)
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Knowledge of current developments/trends in educational reform
  • Possess excellent organizational and communications skills (both oral and written)
  • Proficiency in Microsoft Office applications and solid computational skills
  • Ability to work collaboratively and effectively with constituents, departments, community based organizations in a diverse community
  • Ability to write reports, business correspondence, and procedure manuals
  • Ability to effectively present information and respond to questions from senior management, groups of mangers, clients, customers, and the general public
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
  • Ability to work in a multi-ethnic and multicultural environment with students, faculty, and staff
  • Ability to work a flexible schedule that may include evening and weekend assignments


PI99314767