Office Specialist, The IDEA Center

Miami, FL
Sep 07, 2017
Institution Type
Community College

Job Title Office Specialist, The IDEA Center
Job ID 996430
Location Wolfson Campus
Full/Part Time Full-Time
Regular/Temporary Temporary

Job Details

Job Family
Support Non-Exempt (SNE)
The IDEA Center
Reports To
Closing Date
Open Until Filled
FLSA Status

Job Summary

This position provides advanced administrative level support for the Director within the department. This is a temporary grant funded position.

Duties & Responsibilities

  • Oversees office operations, works with Campus support staff, and provides support accordingly
  • Prepares on-line payrolls and other disbursement requests in accordance with the budget
  • Arranges travel itineraries, housing arrangements, ground transportation for consultants and project staff
  • Handles highly sensitive and confidential information
  • Monitors and maintains official records
  • Plans and schedules meetings and Campus/College-wide events
  • Types correspondence and assists in compiling reports for internal and external distribution to include but not limited to reviewing document drafts, research reports, and data tables
  • Decides on report structure and contents while adhering to specifications
  • Handles direct inquiries from public, faculty, students, and staff and follows-up with appropriate action
  • Completes special projects as assigned
  • Answers telephone, screens callers, relays messages and greets visitors
  • Produces electronic information by transcribing, formatting, imputing, editing, retrieving, copying and transmitting text, data and graphics
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Performs other duties as assigned

Minimum Requirements

  • Bachelor's degree and three (3) years of experience in an academic setting; or Associates Degree and four (4) years of experience in responsible administrative and clerical work, or any combination of education and experience in an academic setting
  • All educational degrees must be from a regionally accredited institution
  • Proven experience in student services (e.g., recruitment, advisement) or academic affairs (e.g., teaching, curriculum development)
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Knowledge of current developments/trends in educational reform
  • Possess excellent organizational and communications skills (both oral and written)
  • Proficiency in Microsoft Office applications and solid computational skills
  • Ability to work collaboratively and effectively with constituents, departments, community based organizations in a diverse community
  • Ability to write reports, business correspondence, and procedure manuals
  • Ability to effectively present information and respond to questions from senior management, groups of mangers, clients, customers, and the general public
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
  • Ability to work in a multi-ethnic and multicultural environment with students, faculty, and staff
  • Ability to work a flexible schedule that may include evening and weekend assignments


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