Secretary III, Revest

Location
Miami, FL
Posted
Sep 07, 2017
Institution Type
Community College


Job Title Secretary III, Revest
Job ID 996314
Location Wolfson Campus
Full/Part Time Full-Time
Regular/Temporary Temporary


Job Details



Job Family
STAFF- Support Non-Exempt (SNE)
Grade
10
Salary
$15.62 - $19.52
Department
Revest
Reports To
Department Deans, Associate Provost or Associate Vice Provost
Closing Date
Open Until Filled
FLSA Status
Non-Exempt


Job Summary


Provides administrative support to Department Deans, Associate Provost, and Associate Vice Provost. This is a temporary position.


Duties & Responsibilities


  • Arranges meetings with staff
  • Maintains time and attendance records for co-workers
  • Prepares or acts as backup for online payroll as needed
  • Maintains calendar, correspondence and supplies
  • Coordinates travel arrangements
  • Maintains filing systems
  • Types routine correspondence and statistical reports
  • Prepares agendas and board packets for scheduled meetings
  • Answers telephone, screens callers, relays messages, and greets visitors
  • Records minutes of departmental meetings
  • Accesses, inputs and retrieves information from computer
  • Opens, sorts and screens mail and prepares outgoing mail
  • Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Handles highly confidential information
  • Performs other duties as assigned



Minimum Requirements


  • Associates degree or two years of college in related field and three (3) years related experience; or a minimum of four (4) years experience performing advanced clerical work or a related area; or any equivalent combination of education and experience.
  • Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e. photocopier, printer, fax machine, calculator)
  • Knowledge of office practices and procedures.
  • Ability to pass a MDC Assessment exam
  • Typing skills 40 wpm
  • Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers.
  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively with students, faculty, and staff.
  • Ability to make arithmetical calculations such as addition, subtraction, multiplication and division.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff.
  • Ability to work a flexible schedule that may include evening and weekend assignments


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