Part-Time Program Assistant II, Continuing Education



Job Title Part-Time Program Assistant II, Continuing Education
Job ID 995723
Location West Campus
Full/Part Time Part-Time
Regular/Temporary Temporary


Job Details



Job Family
STAFF - Support Staff
Grade
CT
Salary
$11.90 - Base Rate
Department
Continuing Education and Professional Dev.
Reports To
Program Manager
Closing Date
Posted On An Ongoing Basis
FLSA Status
Non-Exempt


Job Summary


The Part-Time Continuing Education Program Assistant II provides administrative support to the Program Coordinators and Managers


Duties & Responsibilities


  • Assists students on class choices
  • Orders books and supplies and verifies information with Purchasing
  • Conducts data entry in Community Education proprietary database systems and Odyssey
  • Creates and maintains part-time instructor and staff files
  • Files payroll for part-time personnel, and maintains check distribution list
  • Distributes paychecks including mailing out checks
  • Trains and supervises student assistants
  • Creates and maintains budget files for the department
  • Assists new instructors with paperwork and Human Resources requirements
  • Communicates schedule changes to front end staff, instructors, and students
  • Performs other duties as assigned



Minimum Requirements


  • One (1) year equivalent to thirty (30) college credits from a regionally accredited institution and two (2) years of related experience; or High School Diploma or GED equivalent and four (4) years of related experience
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Thorough knowledge of College operation in general and Continuing Education in particular
  • Understanding of interrelationship between Continuing Education and other departments in the College
  • Computer literacy and ability to navigate Odyssey applications
  • Sufficient knowledge of Continuing Education curriculum to advise students on class choice
  • Ability to project a positive image of the College and its programs
  • Possess excellent interpersonal and communication skills
  • Ability to follow through to bring a task to completion and attention to detail
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability and willingness to work a flexible schedule including evenings and weekend assignments


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