Secretary I, School of Business

Job description

Job Title Secretary I, School of Business
Job ID 996690
Location Kendall Campus
Full/Part Time Full-Time
Regular/Temporary Regular

Job Details

Job Family
STAFF - Support Non-Exempt (SNE)
Retention and Transition Services
Reports To
Department Chair, Directors or Program Managers
Closing Date
Open Until Filled
FLSA Status

Job Summary

Provides administrative support to Department Chairs, Directors, and/or Program Managers.

Duties & Responsibilities

  • Checks voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately
  • Acts as department receptionist by answering telephone, transferring calls to the appropriate person and greeting visitors
  • Opens, sorts, distributes department mail and prepares outgoing mail
  • Maintains supervisors appointment calendar
  • Creates and maintains office files
  • Makes copies of correspondence or other documents as required
  • Maintains documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents including statistical reports, minutes, agendas, budget worksheets and requisitions
  • Responds to student inquiries
  • Communicates extensively with various faculty, staff and students
  • Prepares and/or maintains on-line payrolls for part-time and full-time personnel
  • Prepares on-line disbursement requests, requisitions, and leave forms
  • Maintains and adheres to College policies and procedures
  • Handles confidential information
  • Performs other duties as assigned

Minimum Requirements

  • Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
  • All degrees must be from a regionally accredited institution
  • Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
  • Knowledge of office practices and procedures
  • Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students
  • Ability to use tact, poise, patience and courtesy
  • Ability to type 40 wpm
  • Ability to pass an MDC Clerical Assessment
  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals
  • Ability to write routine reports and correspondence
  • Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
  • Ability to multi-task and meet tight deadlines
  • Ability to speak effectively before groups of customers or employees of organizations
  • Ability to work a flexible schedule that may include evening, and weekend assignments
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff





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Job No:
Posted: 9/7/2017
Application Due: 11/6/2017
Work Type: