Clinical Division Mgr 3

Sep 07, 2017
Institution Type
Four-Year Institution

Stanford University

Clinical Division Mgr 3

Job Number:

The Division of Pediatric Cardiology is responsible for the diagnosis of congenital heart defects, performing diagnostic procedures such as echocardiograms, cardiac catheterizations, and electrophysiology studies, and for the ongoing management of the sequelae of heart disease in infants, children, adolescents, and adult survivors of congenital heart defects. The Division is actively involved in research aimed at diagnosing and treating both congenital and acquired heart disease in children. Finally, the Division is committed to educating the next generation of physicians, and offers advanced training in all aspects of pediatric cardiology.

The Division Manager has a challenging and rewarding job working with an exceptional group of faculty and staff in a dynamic and friendly work environment. The Division Manager oversees and manages financial and administrative affairs of the Division of Pediatric Cardiology consistent with standards of performance that ensure University, School, LPCH, and Department business standards and objectives are met. The Division Manager plays a strategic role and advises the Division Chief to ensure compliance in all functional areas (i.e., Finance, Human Resources, Research Administration, Clinical Administration, Facilities, Health & Safety, Education & Student Affairs, and Faculty Affairs). This includes developing effective long-range plans, program development and administration; policy formulation; financial management; supervision of administrative staff; human resources management including health and safety compliance; and space and facilities management. The duties of this position are typically split between 50% operational and 50% strategic.

Duties include:

  • Direct staff and provide leadership to achieve goals and vision of the Division. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Establish and manage clinical programs including outreach agreements and recruiting for new faculty, clinical educators, and instructors. Provide financial leadership to clinical programs to maximize clinical profitability. Establish measuring systems and tools to determine productivity of outreach agreements.
  • Partner with Chief and DFA in working with Hospital(s) and Clinics in development of business and program planning; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management, and productivity reporting.
  • Represent the Division's needs in regard to research, clinical, and service facilities; negotiate on behalf of the unit's current and future needs with the school and hospital(s)/clinic administration.
  • May independently or in collaboration with Human Resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures, and programs.
  • Independently initiate and create strategic plans for Division. Make recommendations that may impact the unit's clinical and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit; consult with and advise Chief and DFA.
  • Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines and procedures.
  • Ensure the financial success of the Division. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. May negotiate funding with the hospital(s) for programmatic needs along with the DFA.
  • Manage and coordinate grants and contracts for the Division. Ensure compliance with institutional and external requirements.
  • Oversee staff in the management of all student, fellow, residency-related activities and graduate program administration.
  • Establish business and administrative processes. Partner with faculty leadership on divisional and/or departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop long-range business plans.
  • Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the DFA, Chief, Chair and/or Dean's Office regarding resources to support faculty activities and interests.

    *Other duties may be assigned.


  • Advanced degree in Healthcare Administration, Business Administration, or related field.
  • Proven ability to define issues, strategically plan options and propose solutions, and effectively implement changes in a timely manner in a complex clinical (and research) environment.
  • Excellent written communication skills.


    Bachelor's degree and five years of experience in administrative and financial management, or a combination of education and relevant experience

  • Demonstrated leadership and supervisory, planning, and change management skills.
  • Excellent planning and organizational skills.
  • Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively, and resolve conflicts.
  • Advanced financial expertise in accounting, budget planning, and financial forecasting.
  • Advanced expertise in grants and contract administration.
  • Advanced analytical and problem-solving skills
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Strong negotiation and effective interpersonal skills.
  • Attention to detail and accuracy.
  • Advanced expertise in business and management, computer applications, and databases.
  • Subject matter expertise for area(s) of responsibility.
  • Ability to multi-task and manage deadlines.




  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    Occasional evening and weekend hours.

    Job: Administration

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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