Customer Support Representative, Facilities Central

Washington, D.C.
Sep 07, 2017
Institution Type
Four-Year Institution


Job Description Summary:

Facilities, a department in the Division of Operation's Facilities and Campus Development under the Executive Vice President and Treasurer's portfolio, manages and maintains GW's property and grounds on all three of GW's campuses. This includes housekeeping, routine and emergency maintenance, moving services, pest control, project management, life safety upkeep, HVAC repairs, grounds maintenance, and recycling/waste management.
The Facilities Central Unit, part of the Service Delivery & Property Management Team, is the hub of Facilities Maintenance and Property Management. The Customer Support Representative, Facilities Central, is responsible for facilitating and responding to all maintenance service requests submitted by students, faculty, and staff 24/7. The Customer Support Representative, Facilities Central will utilize the Asset and Inventory Management System (AIMS) and FixIt systems to provide quality customer service to Trades Workers in various Trades' shops. This position reports to the Manager, Production Control.
Duties include but are not limited to:
Answer incoming work requests calls. Assist customers with questions, concerns and problems. Offer troubleshooting assistance and temporary resolutions to emergency calls or urgent requests.
Direct customers to submit work requests online using the entry form through FixIt for routine work. Guide customers through the process of submitting requests for all categories of work.
Follow specific operating procedures as identified by management to review Customer Service Approval Queue to verify details, accuracy, and thoroughness of work requests submitted by customers. Call customer to obtain more information when necessary.
Submit and delegate verified and reviewed emergency work requests/calls in the AIMS. Assign requests to the supervisor-designated callout responders for the relevant shops. Appropriately escalate Customer Service Requests based on the status of importance.
Perform customer satisfaction calls and initiate follow up actions if necessary.
Administer the policies and processes of checking in and checking out keys for all needs including staff use, contractor use and student use. Confirm contractors are on an approved list of companies that have completed the background clearance requirements prior to checking out keys. Ensure that all persons checking out keys are aware of and understand the procedures in place.
Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Prior customer service experience in one of the following: Higher education facility, hospitality industry, housing facility, residential and commercial dispatch center, or equivalent.
Prior experience working in AiM or an equivalent relational CMMS (computer maintenance management system) database.

Demonstrated proficiency and expertise using technology & possess strong organizational skills.

Strong communication skills (verbal and written).

Excellent time management proficiency.
Microsoft office expertise (Word, Excel, PowerPoint, Access).

Self-motivated and mature, demonstrating a sincere interest in working with students and internal staff.


Campus Location: Foggy Bottom College/School/Department: Operations Family Facilities & Campus Ops Sub-Family Customer Service Stream Service and Support Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: 2:00pm - 11:00pm Sunday-Thursday or Tuesday-Saturday Position Designation: Designated On-Site: Employees who are required to physically report to work or remain at work during an emergency or adjustment to the university's operating status Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Motor Vehicle Record (MVR) Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006648 Job Open Date: 09/06/2017 Job Close Date: 09/17/2017 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Are you currently employed with The George Washington University?
    • No
    • Yes
  2. * Do you have previous experience working in a call center?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Names and Contact Information for References
Optional Documents

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. Names and Contact Information for References
Optional Documents


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