College Business Officer

Location
Raleigh
Posted
Sep 07, 2017
Institution Type
Four-Year Institution

Position Number: 00062601

Primary Function of Organization Unit: Business Services in the College of Textiles supports the mission of the college by providing oversight of budgetary, accounting and business functions in accordance with University, State, and Federal policies and procedures; and coordinate the allocation of funds within the college.

Essential Job Duties: Reporting to the Assistant Dean for Finance and Administration, the Business Officer for the College of Textiles (COT) provides expertise, consultation and day-to-day oversight for the college's budgets and finances. Responsibilities include: * Manage the fiscal year end closeout process for state appropriated accounts with oversight from the Assistant Dean for Finance and Administration * Manage the college's $1.3 million annual grant from North Carolina Textile Foundation (NCTF) include: preparing monthly invoices for reimbursement; tracking all expenditures including scholarships, named professorships, naming opportunity funds and others and invoicing the NCTF each month to reimburse the College * Manage and analyze all COT and departmental non-research budgets (more than $20 million across various funding sources) * Serve as primary contact and consultant to the College's faculty and staff regarding business processes and various funding sources (including state appropriations, state receipts, ETF, F&A, trust and special fund accounts), expenditures and spending guidelines * Prepare and analyze complex technical matters involving existing and emerging issues related to budget and finance and advises/makes recommendations for course of action to the Assistant Dean * Serve as financial reviewer and approver for COT bi-weekly and graduate appointment actions Work closely with college's departmental staff on financing of graduate assistantships. * Work with College HR, departmental PIs and Graduate, Finance, and Contracts & Grants staffs to ensure appointments and employment terms (FTE, pay rate, funding source, supervisor,etc.) are accurate and correct. * Serve as Travel Administrator, SAR Administrator and Workflow Administrator * Serve as college P-Card Administrator. Examine and approve card-user limits and allowances and ensure all statements are approved at all levels by the monthly deadline; examine and approve or deny all activity, ensuring compliance with university and college policies. * Responsible for accounts receivable and maintaining positive cash balances in state receipt, trust and foundation accounts. * Serves as College Service Center Administrator, establishing service center rates, expiration dates and whether they charge contract & grants projects or External Federal Customers. Works directly with the University Office of Cost Analysis regarding Service Center Use Rates * Manage college's Textile Engineering Program Enhancement Fee, working closely with College of Engineering to receive proper funds and with TECS to ensure compliance with purpose of the student fees. * Oversight of college's study abroad budget, working closely departmental units and Study Abroad Office to receive proper funds.

Minimum Education/Experience:

Department Required Skills: Extensive financial knowledge with experience working in a large, complex organization.¬¬¬¬¬ Thorough knowledge of accounting principles and practices including knowledge of budgetary planning. Ability to interpret and apply complete federal and state fiscal regulations to analyze and correct accounting errors. Must be highly skilled in Word and Excel. Excellent written and verbal communication skills. Must have excellent leadership and organizational skills. Must be able to work independently and able to multi-task.

Preferred Experience, Skills, Training/Education: thorough knowledge of government accounting methods and procedures, financial practices, accounting standards board (GASB), fund accounting, budgeting, and state and university policies and regulations. Five or more years of experience in academic finances. Management experience in an academic setting.

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.