District Payroll Officer

Sep 06, 2017
Institution Type
Community College

invites applications for the position of:

District Payroll Officer

SALARY: $41,989.55 /Year
OPENING DATE: 09/06/17
CLOSING DATE: 09/27/17 04:30 PM

To prepare, maintain, and verify all fiscal records and supporting documents related to the processing of District payroll for all certificated and classified day staff, evening/outreach education staff, and student payroll; to compute and process employee health, benefit, and standard payroll deductions; and to process the payment of all employee payroll deductions as required. Employees in this classification receive limited supervision within a framework of standard policies and procedures. This job class is responsible for exercising independent judgment and problem solving in the preparation, processing, and maintenance of payroll related reports, actions, and records within strictly defined timelines. This job class functions at an advanced journey level of classification and requires specialized/technical knowledge of pertinent payroll accounting/reporting laws, regulations, and requirements.

SUPERVISOR: Comptroller or designee

CLASSIFICATION: Range 35 on the Classified Salary Schedule, 40 hours per week, 8:00 a.m. - 5:00 p.m., Monday through Friday, 12 months per year.

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).

Employees have the option to contribute to:
• Health Savings Account (HSA)
• 403(b) and 457 Retirement Plans
• Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts
In addition, employees have the option to purchase:
• Disability Income Insurance
• Cancer Insurance
• Life Insurance
• Accident Only Insurance
• Critical Illness Insurance
For more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.

• Performs and coordinates all functions relative to processing District payroll for day staff, evening/outreach education staff, and student payroll.
• Prepares payroll for certificated and classified day staff.
• Prepares supplemental payroll and retroactive pay increases.
• Prepares payment of District-paid employee fringe benefits including quarterly SUI, FICA, and Medicare reports.
• Maintains all employee payroll records to include timecards, contracts, deduction authorizations, etc.
• Prepares journal entries as needed to correct or adjust payroll accounts.
• Maintains records and accounts for worker's compensation rebates.
• Works closely with Data Processing to develop/review payroll reports and reporting procedures.
• Reconciles W2's at end of calendar year with year-end reports and disburses.
• Prepares monthly standard journal entries; charging various funds for payroll and fringe benefits.
• Processes payments for employee health and welfare benefits.
• Prepares and maintains all records and correspondence for retirees' individual health insurance accounts.
• Prepares all fiscal year-end payroll closing entries; backcharging special instruction accounts and all fringe benefits.
• Serves as information source to employees, administration, insurance carriers, and others regarding District payroll processing procedures, requirements, and standards.
• Performs other related duties similar to the above in scope and function as required.

• Modern office methods and procedures
• Pertinent contracts, laws, codes, rules, and policies affecting the processing and reporting or payroll activities.
• Data processing as it pertains to payroll record keeping practices.
• Financial record keeping and accounting principles, methods, and practices pertaining to payroll processing requirements.

• Learn district, Federal, State, County policies, procedures, and regulations related to assigned payroll functions
• Assemble, organize, and analyze data in an effective and useful manner
• Understand and carry out a variety of complex directions with limited supervision
• Establish and maintain accurate payroll records and prepare accurate financial and statistical summaries and reports
• Perform arithmetical calculations accurately and rapidly
• Apply rules and regulations to specific cases
• Quickly identify problem areas/situations, isolate problem causes, and take appropriate action to resolve problems identified
• Organize and prioritize assigned work tasks to meet strict timelines
• Operate a variety of standard office machines and equipment such as computer, typewriter, calculator, copier, fax
• Communicate effectively in both oral and written forms
• Establish and maintain effective work relationships with those contacted in the performance of required duties

• Three years of recent experience in a responsible position having difficult payroll, bookkeeping, or auditing responsibilities.
• A.A. Degree in accounting or equivalent preferred.

Online Application with Additional Preferred Materials to be attached to application:
Cover letter addressing criteria listed in the position announcement
Current resume
College transcripts (unofficial will be accepted at the time of application)
After formal application has been made, all application materials will be screened.
• Interviews will be by invitation only.
• Interviews are held on campus. No Skype or phone interviews.
• The District does not provide expense/travel reimbursement for this position.

Attention Internal Applicants:
• Internal candidates must also apply online and submit all required materials to be considered.
• Internal candidates cannot attach evaluations OR letters of recommendation from administrators or Board of Trustee members.

New Classified Appointments will be placed at Step 2 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before April 1, with subsequent steps annually thereafter to a maximum sixth step.

Longevity pay in accordance with Section 8.8 of the Classified Employee Collective Bargaining Agreement.

For full application instructions and position description, visit http://www.shastacollege.edu/Human%20Resources/Current%20Openings/Pages/ApplicantResources.aspx

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.