Senior Portfolio Administration Associate

Location
Stanford
Posted
Sep 06, 2017
Institution Type
Four-Year Institution


Stanford University

Senior Portfolio Administration Associate

Job Number:
76213

The Senior Portfolio Administration Associate will be responsible for reviewing cash investment activities, trade processing and settlements, and will work with the investment team to set up and fund new investments, ensuring the accuracy of all related legal and financial information. This position requires a strong understanding of GAAP accounting and private equity fund administration. The ideal candidate will thrive in a fast paced, deadline driven, environment in which first principles thinking guides their reasoning.

CORE DUTIES
  • Review capital calls, distributions, trades, wire transfers, and valuations prepared by an analyst and work closely with the manager to identify critical items that require further review.
  • Work with the investment team to set up and fund new investments. Maintain fund and manager information including operational contacts, wire instructions, legal entities, legal terms, ownership, benchmarks, attributes, and other critical information.
  • Ensure quality data by developing and implementing effective and efficient portfolio administration workflow, processes, and procedures. Operate with continuous improvement mindset.
  • Cultivate strong relationship with the investment team in order to provide the highest level of client service. Proactively coordinate investment activities and provide timely, relevant, and accurate investment information. Respond to questions and data requests promptly.
  • Prepare and/or review daily/monthly/quarterly financial reports and support including accruals, valuations, and management and incentive fee accruals and invoices.
  • Work closely with manager, University, and auditor to support annual fiscal year-end audit.
  • Provide coaching, training, and leadership to analyst team.
  • Work closely with manager in the scheduling process. Develop plans and workflows to allow for timely completion of deliverables.
  • Develop strong partnership with University, custodian bank, and other service providers.
* - Other duties may also be assigned
MINIMUM REQUIREMENTS:

Education & Experience:
Bachelor's degree plus eight years of applicable experience, or an equivalent combination of education and relevant work experience.

Knowledge, Skills and Abilities:
  • CPA designation or candidate preferred.
  • Ability to interpret and apply advanced accounting knowledge, strong understanding of Generally Accepted Accounting Principles and private equity fund administration.
  • Strong technical skills, significant experience with portfolio accounting software.
  • Ability to prioritize workload, set deadlines independently and complete tasks in a timely and efficient manner.
  • Strong written and oral communication skills, including the ability to synthesize and articulate complex concepts in a simple, meaningful fashion.
  • Must be a critical thinker, intellectually curious, and unafraid to ask questions or give opinions.
  • Excellent organizational and problem solving skills with an attention to detail.
  • Demonstrated project management skills and ability to contribute as part of a multi-functional team.
  • Ability to utilize internal/external resources and interact with all levels of the organization with a cooperative and service-oriented attitude and demeanor.
  • Advanced proficiency in business applications, such as Microsoft Office; advanced Excel skills.
  • Team orientation and strong interest in supporting the work of a university endowment.
Certifications and Licenses:
None

PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • May work extended hours during peak business cycles.
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
*A background check will be required for all final candidates

We are not able to provide relocation or sponsorship for this position.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Job: Finance

Location: Stanford Management Company
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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