Research Administrator / Financial Analyst

Sep 06, 2017
Institution Type
Four-Year Institution

Stanford University

Research Administrator / Financial Analyst

Job Number:

The Stanford Prevention Research Center (SPRC) in the School of Medicine is seeking experienced Research Administrator to provide management and financial oversight of a large number of complex research grants, contracts, gifts and designated funds. This position provides an opportunity to work in a collaborative team environment, partner with researchers, and support the mission of SPRC.

The Research Administrator is responsible for post-award administration of federal and non-federal grants, contracts and gifts. He/she will prepare budgets, approve transactions, reconcile, analyze, and report on accounts of medium to complex nature for a total portfolio of approximately $10M. The Research Administrator will report to the SPRC Division Manager and work closely with faculty as well as administrative staff to ensure smooth management of projects.

Duties include:
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides
  • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries
  • Understand, apply, and advise on university and government policies for projects
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff
  • Participate in and contribute to process improvements. Lead other staff in group projects
  • May participate as a mentor and provide cross-training as needed
* - Other duties may also be assigned
  • Experience as a Financial Analyst or Grants Manager in a research environment is strongly preferred
  • Working knowledge of OMB Circulars A-21, A-110 and A-133 is desirable
  • Working knowledge of Stanford financial systems is preferred
  • Certificate in Research Administration
  • Knowledge of GFS administration for postdoctoral administration
  • Strong oral and written communication skills, including effective documentation abilities, as well as strong client service orientation

Bachelor's degree and three years of job related experience, or combination of education and experience.

  • Basic knowledge of governmental regulations
  • Ability to understand, interpret, and communicate policies and procedures
  • Excellent oral, written, and communication skills
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools
  • Strong accounting skills; knowledge of accounting principles
  • Ability to complete Cardinal Curriculum I and II within first year in role
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications
  • Competency in project management
  • Extreme attention to detail
  • Ability to work well independently, but also to seek or offer assistance when needed
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project
  • Excellent time management and organizational skills
  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Job: Finance

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.