Administrative Associate

Wilmington, North Carolina
$32,000 - $34,194
Sep 06, 2017
Institution Type
Four-Year Institution

Vacancy Number: S00605
Working Title: Administrative Associate
Career Band Title: Administrative Associate
Location of Workplace: Main UNCW Campus
Competency Level: Journey

Essential functions of this position:
The primary purpose of this position is to provide administrative support to two departments; Anthropology and International Studies. Administrative support will include providing reports, maintaining budget records/files, completing day-to-day correspondence and tasks (e.g. travel, electronic requisitioning, personnel forms, work orders, text book orders, honors society applications, tracking majors/minors, maintaining student files, preparing files for transfer orientation, webpage maintenance, brochure, marketing/advertising, scheduling and supervising work-study students.

N.C. Minimum Required Knowledge, Skills, & Abilities:
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Additional knowledge, skills, and abilities required to perform the essential functions of the position:
Must have excellent customer service skills
Must possess basic knowledge of accounting principles and have the ability to maintain detailed budget spreadsheets
Must have proficiency with Microsoft Office software products, to include Word, Excel, and Outlook
Must have strong organizational skills, with an ability to assess priorities and multi-task
Must have strong oral and written communication skills
Must have a good grammar, spelling and punctuation as well as a knowledge of standard university office forms and correspondence formats
Must be able to apply knowledge to support customer service and to assist with answering most general questions related to the department

Preferred education, professional skills and experience:
Knowledge of the regulations and policies of the department, College of Arts and Sciences, University of North Carolina, and the State of North Carolina which are applicable to the work
Knowledge of Banner financial and student information system
Specific knowledge of the formats involved in the preparation of documents that are necessary for the teaching and service mission of the department
One year clerical word processing experience in an office environment

Recruitment Range: $32,000 - $34,194
NC Salary Grade Equivalency: 59
Hours Per Week: 1.0 (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday - Friday
Work Hours: 8:00AM - 5:00PM
Position Number: 7462
Job Posting Date: 09/06/2017
Posting Close Date: 09/20/2017

PLEASE NOTE: To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Due to the high interest in positions at UNCW, we are happy to answer any questions you may have regarding the position if selected for an interview. Thank you in advance for your understanding.
You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.
For more info/to apply visit Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement:
UNC Wilmington actively fosters a diverse and inclusive working and learning environment and is an equal opportunity employer. Qualified men and women from all racial, ethnic or other minority groups, protected veterans, and individuals with disabilities are strongly encouraged to apply.

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