Secretary Clerk III - Human Resources

Secretary Clerk III - Human Resources

MiraCosta College

To view the full job posting and apply for this position, go to:

Discipline or Department: Human Resources

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting at $4,155.75 per month

Working Hours: One regular, full-time position, 40 hours per week, 12 months per year, on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 AM - 4:30 PM. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:
Apply and submit application materials through MiraCosta College's online application system at Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. Cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the minimum and desirable qualifications, representative duties, and knowledge and abilities as described in the job posting.

3. Current résumé or curriculum vitae summarizing your educational background and experience.

4. Keyboarding test results for 50 net words per minute. Official certificates are not required. Self-administered online test results are acceptable. Copy of results (certificate or screen shot) from administering site must clearly state your name, net words per minute and name of the source used for the keyboarding/typing test. Please review this document after you have attached it to your application.

NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

- Have you ever worked in a Human Resources office?

- Do you have experience working with an applicant tracking system? If so, which one? For how long?

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

The screening and interview committee will review application materials three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
Under the direction of an assigned supervisor, perform a wide variety of complex clerical and typing duties requiring specialized knowledge in one or more specific functional areas such as Campus Police, Human Resources, Counseling Office, Administration, Student Services; perform duties involving frequent and responsible contact with students, staff and the public.

The Secretary Clerk III in Human Resources will be the primary contact for job applicants to assist with application processes including attachment of documents in the online employment application system and resetting user names and passwords. Serve as a resource to District personnel and the public by providing information and assistance regarding facts and interpretation of HR or District policies and procedures; assist District personnel and the public with forms and applications by providing relevant information and reviewing for completeness and accuracy. Plan, schedule and perform a wide variety of clerical work related to recruitment, hiring, and benefit processes, requiring detailed knowledge of legal requirements, District policies and precedents; coordinate communications and activities to ensure timely delivery of HR services. Posting, filing, typing and duplicating; maintaining and updating calendars and lists; and scheduling appointments and meetings. Establish and maintain positive staff and public relations image.

Representative Duties:
(E = essential job function)

1. Plan, schedule and perform a wide variety of difficult and complex secretarial and clerical work related to the specialized function to which assigned. (E)

2. Confer with staff, students and the public in matters requiring detailed knowledge of rules, procedures, policies and precedents; coordinate communications and activities to ensure timely services of the program or department. (E)

3. Perform a number of specialized functions within the assigned department or program, requiring considerable knowledge of the program, its policies, terminology and clerical procedures. (E)

4. Perform secretarial and clerical work for others as assigned; make travel arrangements as requested; receive, open, stamp and route mail; compose, prepare and type correspondence independently or from oral instruction. (E)

5. Serve as receptionist; initiate and answer telephone calls providing information or referring callers to appropriate department or staff and resolving problems and questions as appropriate; establish and maintain positive staff and public relations image. (E)

6. Perform a variety of clerical duties such as posting, filing, typing and duplicating; maintain and update calendars, schedules, lists, booklets and handouts for distribution and use by a variety of administrators, staff and the public. (E)

7. Provide information and assistance regarding facts and interpretation of programs or District policies and procedures; assist students and others with forms and applications by providing relevant information and reviewing for completeness and accuracy; assist with registration as appropriate.

8. Verify, compile and record information for the preparation of reports and the maintenance of filing systems; prepare records including narrative, financial and statistical records and reports based on data obtained from a variety of sources; process data in accordance with prescribed procedures.

9. Operate a variety of office machines including calculator and adding machine, computer terminal, word processor, typewriter, duplicating machine, Scantron, microfiche and phone answering machine.

10. Initiate correspondence and follow up to ensure program or department rules and procedures are met in a timely manner.

11. Conduct intake of hiring paperwork for new hires and student workers; track hiring paperwork and follow-up on missing or incomplete forms.

12. Send out reminders relating to performance evaluations.

13. Assist in preparation of Medicare reimbursements, including completing MCC Receipt Form.

14. Train and provide work direction to other clerical staff and student workers as assigned.

15. Schedule appointments and meetings.

16. Maintain inventory and order supplies and equipment according to established procedures.

17. Attend meetings and take minutes.

18. Drive to a variety of locations to conduct work as necessary.

19. Perform related duties as assigned.

Type of Benefits:
Full benefit package which includes employer-paid medical, dental and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
1. Equivalent to graduation from high school AND

2. Two years of related work experience

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications:

Licenses and Other Requirements: A valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

Closing Date: 9-26-2017

First Screening Date:

Human Resources Contact Information: or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 112 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, and parts of Carmel Valley.

MiraCosta offers associate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities that strengthen the economic, cultural, social, and educational well-being of the communities it serves.

The district consists of three campus sites and a robust online education program. The Oceanside Campus, serving about 12,000 credit students, has been located since 1964 on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, on 48 acres below the bluffs overlooking the San Elijo Lagoon Reserve. The San Elijo Campus opened in September 1988, and now attracts about 3,000 credit students. The Community Learning Center in downtown Oceanside hosts about 4,000 students in the college's noncredit classes including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes as well as some college credit classes.


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