Mail Clerk

Sep 06, 2017
Institution Type
Community College

Job Description: POSITION TITLE: MAIL CLERK SPMAIL-CLER01 STATUS: Part time DEPARTMENT: Mail Center DIVISION: Business & Auxiliary Services CLASSIFICATION: Non-exempt UNION: Support & Technical REPORTS TO: Director, Business & Auxiliary Services PLACEMENT: Support staff, grade 4 MINIMUM PAY RATE: $14.53 per hour Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. POSITION SUMMARY Responsible to the full-time lead of the Mail Center, processes incoming, outgoing and campus mail, and performs associated tasks. ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES 1. Sort incoming USPS and interoffice mail. 2. Deliver interoffice and USPS mail to all extended campuses using a college vehicle. 3. Deliver morning and afternoon Main Campus interoffice and USPS mail. 4. Handle phones, provide exceptional customer service and requested information. 5. Understand and operate mailing equipment, folding machines, and prepare bar-coded labels. 6. Sort and package outgoing college First Class and bulk mail. 7. Seal and prepare outgoing and interoffice mail for delivery which includes weighing, calculating and affixing correct postage. 8. Provide special service forms, sell stamps and money orders to college personnel and deposit money at post office. 9. Maintain balanced USPS stamp stock and cash drawer, and required mailing records and files. 10. Provide USPS special service forms and packing, sell stamps and money orders. 11. Assume duties of full time mail clerk when that person is not available. 12. Perform related duties as assigned. MINIMUM QUALIFICATIONS 1. High school diploma or equivalent. 2. 3 (three) months of related experience. 3. Valid Illinois driver's license and good driving record. 4. Ability to lift mail bags weighing up to 50 lbs. 5. Strong personal computer skills with working knowledge of Microsoft Office Word and Excel. 6. Ability to calculate change due, count money. 7. Ability or willingness to learn how to use a postage machine, electronic scale, and related equipment. PREFERRED QUALIFICATIONS 1. Previous mail processing experience. 2. Familiarity with Joliet Junior College departments. 3. Strong familiarity with City of Joliet and surrounding area roads. WORK SCHEDULE 1. Monday thru Friday 2. Up to 28 hours per week PHYSICAL DEMANDS 1. Ability to lift mail bags, packages and sacks, trays and tubs of mail weighing up to 50 lbs. 2. Must bend, stoop and kneel frequently. 3. Must be able to spend a large part of the day standing up and moving around. WORKING CONDITIONS 1. Duties are performed indoors in the usual post office environment. Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract. Application Procedures: "Apply to this Job at" Application Deadline: September 6, 2017 All offers of employment are contingent upon the following: * Satisfactory results of a background check * Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires Joliet Junior College is an equal opportunity/affirmative action college supporting diversity. ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN "ON CAMPUS" STUDENT HOUSING Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in "on campus" student housing is available at the JJC Police Department website : along with other safety information. If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses. This information is required by law and is made available by the Joliet Junior College Police Department.