Sep 05, 2017
Executive Administration Jobs
Institution Type
Community College

Academic Management Position
100% - 12 Months

Exempt Position: This is an exempt position and is not subject to overtime pay.
Management earn 22 vacation days per fiscal year.

Closing Date: Friday, October 13, 2017 by 4:00 p.m.

We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.

Reporting to the Assistant Superintendent/Vice President, Instruction, the Dean, Instructional Support, is responsible for the administration, oversight, and operations of policy, procedures and programs in the area of Instruction such as Curriculum
Development including catalog development, scheduling, General Education, Program Review, Student Learning Outcomes, Accreditation, Honors, Study Abroad, Weekend College, enrollment management, and student complaints/grade appeals. . The Dean is required to work with faculty, staff, and managers in creating and maintaining an open, collaborative and inclusive college environment focused on student learning and success.

  • Provides support for the (credit) instructional program of the College in accordance with established philosophy and policies; works in close coordination with Non-Credit and
    Off-Site managers and faculty;
  • Coordinates the development, assessment and monitoring of student learning outcomes with faculty and deans;
  • Coordinates the development, assessment and monitoring of general education and program reviews in collaboration with faculty and instructional deans;
  • Provides leadership in curriculum oversight and development, serves as the lead administrative representative to the college curriculum committee, and supervises day-to-day curriculum operations and processes; acts as the college's liaison to the CCCCO with regards to curriculum, degrees, certificates, and other relevant academic policies and procedures;
  • Interprets and explains legal requirements and District policies and procedures to faculty, staff, students, and the public; administers program policies, procedures, and standards, and recommend changes as appropriate;

  • Supports contract negotiation as requested by the Vice President;
  • Serve as Accreditation Liaison Officer at the direction of the Vice President; provide leadership and support on Self Study, Midterm, Follow-Up, Annual, and any other required accreditation reports, including Substantive Change;
  • Works with Vice President and deans on enrollment management processes and procedures, including FTES targets and monitoring of budgets to achieve these targets;
  • Provides administrative oversight and leadership to the college's Honors and Study Abroad programs;
  • Represents Instruction, as requested by the Vice President, at national, regional, and state activities related to Instruction programs including serving on ACCJC/WASC accreditation site visits;
  • Works closely with Student Services to ensure effective collaboration with Instruction;
  • Coordinates faculty and staff working on special projects;
  • Works cooperatively with other administrators and supervisors to coordinate programs and services to meet student needs and resolve conflicts and issues, including grade appeals;
  • Interviews and selects employees; coordinates and arranges appropriate training for subordinates;
  • Supervises employees within the department; plans and evaluates performance of staff; establishes performance requirements and personal development targets; monitors performance and provides coaching for performance improvement and development; recommends compensation and other rewards to recognize performance; addresses performance deficiencies according to human resources policies and procedures and union contract provisions;
  • Serves on college committees as assigned; attends meetings and make oral presentations as necessary; and
  • Actively participates in and supports the college's shared governance components and activities and other collaborative processes.
  • Performs other related duties as assigned.

  • Higher education in community colleges;
  • The mission and changing role of the community college in meeting the workforce needs of the community;
  • The issues and requirements of California Community Colleges;
  • The California Education Code, Title V and other state, federal, and local laws, regulations, restrictions and requirements as they apply to the community college;
    Effective teaching and learning strategies, including but
    not limited to contextualized learning, directed learning
    activities, collaborative learning, and technological
  • Evaluation methods;
  • Budget preparation and management;
  • College governance structure and processes;
  • District organization, operations, policies, and objectives;
  • Public relations principles and practices;
  • Office productivity software such as Microsoft, Word, Excel, Outlook, Access;
  • Internet navigation, data entry and correction, inquiry/ retrieval and report generation;
  • Modern office procedures, practices and equipment; and
  • Principles and practices of effective administration, supervision, and training.

  • Interpret and apply a variety of rules, regulations, policies, and guidelines including Federal and state legislation, and California Education Code;
  • Effectively counsel and assist staff, faculty, administrators, and the public;
  • Develop, administer, and control budgets;
  • Use data to drive the decision-making process;
  • Communicate effectively both orally and in writing;

  • Work closely and effectively with instructional areas;
  • Meet schedules and timelines;
  • Establish and maintain positive and effective working relationships with others;
  • Maintain records and prepare reports;
  • Work independently with limited direction;
  • Interact with others using tact, patience and courtesy;
  • Train and evaluate staff and assign and review the work of others;
  • Provide tactical planning;
  • Multitask at varying levels of detail;
  • Organize relatively complex projects or activities that are interdepartmental in scope;
  • Embrace a vision and coordinate details of implementation;
  • Operate a computer and various software programs; and
  • Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff and community

  • Possession of a master's degree from an accredited college or university in a discipline taught at the College, AND
  • One (1) year formal training, internship or leadership experience reasonably related to the administrative assignment.

  • Possession of a doctorate degree in a related discipline.
  • Three (3) years of increasingly responsible experience in a position in the administration of academic affairs.
  • Three or more years of teaching experience, preferably at the community college level.
  • Previous experience in developing academic programs, curriculum, and grants. Knowledge of state and federal laws, such as Title 5 and Education Code, as well as policies, programs, regulations and services related to student recruitment, admissions, enrollment, retention, financial aid, matriculation, and records management.
  • Skill in budget development, maintenance, and reporting related to general fund, grants, and other externally-funded resources.
  • Skill in oral and written communication, including public speaking and complex reports.
  • Skill in training, directing, supervising and evaluating the work of others.
  • Proficiency in the use of a variety of computer software and databases and technology related to student and other educational services.
  • Commitment to Participatory Governance.
  • Effective organizational, communication and public relations skills.
  • Ability to articulate and demonstrate a meaningful commitment to the college's identity and mission.

  • Ability to travel.

    Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

    The position will frequently work within a moderate office climate with moderate noise exposure. The position will frequently work with members of the campus community, vendors and subordinates. The position will also frequently come into contact with the general public.

    Twelve months, 100%, starting January 2, 2018.

    This position is an M-1 on the District Management Association Salary Schedule which is available online at Salary and other terms of employment are competitive. Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.

  • Successful completion of Live Scan clearance and TB screening.
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.

    For full application instructions and position description, visit

    Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Talent Applicant System (ATS) at Applications completed and received by 4:00 p.m. on October 13, 2017 will receive full consideration.Please keep in mind the following:

  • If you do not follow the process or your application/ resume is incomplete, your information will not be processed.
  • The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
  • While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
  • Positions are full-time (100%) and “open until filled,” unless otherwise stated. Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance, please contact the Human Resources office at 626-585-7388. Applicants may expect to be notified approximately 4 - 5 weeks following the closing date as to the status of their application.

    For full consideration, applications MUST include all items in the order listed below. An incomplete application packet will not be accepted.

    1. A letter of interest addressing the selection criteria and extent of experience listed under “The Representative Duties,” “Knowledge of,” “Ability to,” “Education and Experience,” and “Desirable Qualifications” headings.
    2. Professional resume.
    3. Transcripts (unofficial copies are acceptable). Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.

    Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District.

    Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 90 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 72 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. 80% of our students receive the Board of Governor's Fee Waiver which is based upon the federal poverty guidelines. PCC is accredited by the Accrediting Commission for Community and Junior Colleges. For more information, go to

    The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

    The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.

    Pasadena Area Community College District will not sponsor any visa applications.

    If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.

    It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.

    Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101-542)

    The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

    The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

    Equal Opportunity, Title IX, Section 504 Employer

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