Administrative Support Coordinator I

Administrative Support Coordinator I

Humboldt State University

(Job #17-72) Administrative Support Coordinator I, Administrative Support Coordinator, $2,372 - $3,849/month. (Appointments are normally made at the beginning of the salary range.) This is a full-time, non-exempt, benefited, 10/12 (work 10 months with pay and benefits spread over 12 months), probationary position in the University Senate Office.

Position Summary: Work is performed independently, under lead direction from the Assistant to the Provost. The incumbent provides continuity of support and oversight for units with faculty leaders who change every two-to-three years. The Administrative Support Coordinator I will perform clerical and administrative work supporting the needs of the following bodies:
1) The University Senate, a deliberative body comprised of faculty, staff, administrators and students who work together to support the educational mission of Humboldt State University
2) The University Faculty Personnel Committee (UFPC), a university-level faculty peer-review committee responsible for implementing the policies and procedures for faculty retention, tenure, and promotion (RTP)
3) The General Faculty (the faculty members of HSU) governed by a Constitution and Faculty Handbook
4) The HSU Emeritus and Retired Faculty Association (ERFA), a non-profit organization which operates off-campus.

Duties: Duties include a range of office activities involving the use of judgment and discretion. Responsible for greeting and assisting visitors and callers to the office. Responsible for the daily operation of the office. Independently makes decisions on day-to-day work, handling multiple projects and priorities. Interprets and applies specialized policies and procedures. Develops and revises office procedures. Provides administrative, technical, logistical support (purchases and maintains office equipment). Maintains office records in electronic formats (minutes, reports, correspondence). Develops and maintains website. Provides updates to the Faculty Handbook, Appendix J, other RTP materials, and maintains campus listing of campus-level committee memberships. Budget planning, procurement and accounting. Provides miscellaneous reports and/or gathers information for committee work, as needed. Answers general inquiries from staff, students, faculty, and administrators on campus policies and procedures. Assists in coordinating annual (and semi-annual) General Faculty Appointments and Elections.

Minimum Qualifications: Education & Experience: Education equivalent to a high school diploma, technical/ vocational program or their equivalent combined with at least two years' progressively responsible experience in a professional office environment.

Knowledge, Skills and Abilities: Excellent oral and written communication skills; thorough knowledge of English grammar, spelling, and punctuation; and excellent interpersonal and intercultural skills necessary for communication via phone, email and in person. Requires the ability to establish and maintain effective working relationships with a diverse group of faculty, staff, students, and the general public, and perform duties with tact and diplomacy. Requires excellent customer service skills.

Ability to respond to routine inquiries and explain standard policies and procedures in a professional manner. Must be able to exercise appropriate judgment and discretion, and maintain confidentiality. Ability to work with mini-mum supervision. Must be self- motivated, detail-oriented, reliable, and work with both accuracy and speed. Ability to plan, organize, and perform day-to-day activities. Ability to work in a climate characterized by frequent interruptions, shifting priorities, and the need to balance a multitude of tasks. Working experience of Microsoft Office and Gmail. Must be able to work with minimum supervision.

Preferred Qualifications: Familiarity with procedures of boards, committees, or other governance bodies. Experience performing outreach functions, such as newsletters or social media. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Working experience with basic software systems, including various computing systems/ software: Drupal, PeopleSoft HCM, PeopleSoft CFS, Learning Management Systems (Moodle/Canvas), SharePoint, Nolij, and OBI/Oracle.

Application Procedure: Please note that Humboldt State University now requires application materials to be submitted electronically. If assistance is needed, the Human Resources & Academic Personnel Services office (located in Siemens Hall room 212) has a computer station available and our front office team would be happy to assist you. Qualified applicants should submit electronically the following materials:

Letter of Interest;
HSU Employment Application to
Resume or Curriculum Vitae;
Contact information for at least three professional references

Submission of the application materials should be sent as email attachments to

Please include your last name and the job # (17-72) in the subject line of the email.

Application Deadline: This position is open until filled. The first review of applications will be Thursday, October 5, 2017.

HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Human Resources
Siemens Hall - Room 211
Arcata, CA 95521-8299
(707) 826-3626
Fax: (707) 826-3625

It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education - or activities only part of which are qualifying- -will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus.

Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university.

Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at

Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race,religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


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