Faculty Affairs Administrator 2

Location
Stanford
Posted
Sep 05, 2017
Institution Type
Four-Year Institution


Stanford University

Faculty Affairs Administrator 2

Job Number:
76203

Faculty Affairs Administrator 2

Job Family: Administration

Job Series: Faculty Affairs Administrator

Job Code: 4172

Grade: G

Exemption: Exempt

Effective/Revision Date: 01/20/2016

Job Series Matrix URL: View PDF


Note: Not all unique aspects of the job are covered by this job description


The Psychology Department has an exciting opportunity for a Faculty Affairs Administrator. Our program attracts top faculty, students and staff from all over the world and continues to grow and evolve. We are a large and active department with ongoing recruitment, reappointment and promotion activities, and we are searching for candidates who enjoy diversity and excel in a fast paced environment.


We seek to hire an experienced faculty affairs administrator with the desire, skills and knowledge to make a positive impact and to maintain the department's level of excellence. This position fills a critical role and acts as administrative lead in recruitment, reappointment and promotion processes as well as other faculty affairs responsibilities. This is a busy and complex position with limited supervision, requiring a high level of professionalism, productivity, accuracy, sound judgment and decision making, initiative, attention to detail and follow-through.


JOB PURPOSE:

Provide analysis and guidance within the school or department regarding faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies.

CORE DUTIES*:

  • Provide operational support and guidance to search/review committees and make recommendations for process improvement.

  • Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).

  • Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.

  • Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.

  • Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.

  • Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.

  • Oversee all faculty visa matters, as needed.


    * - Other duties may also be assigned


    MINIMUM REQUIREMENTS:


    Education & Experience:

    Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.


    Knowledge, Skills and Abilities:

  • High level of attention to detail and accuracy.

  • Ability to track, monitor and adhere to deadlines.

  • Ability to learn university systems.

  • Experience working with databases and Microsoft Office suite.

  • Excellent communication skills.

  • Demonstrated ability to act with tact and maintain confidentiality.

  • Demonstrated problem solving and analytical skills.

  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.


    Certifications and Licenses:

    None


    PHYSICAL REQUIREMENTS*:

  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.

  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.

  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.


    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    WORKING CONDITIONS:

  • Occasionally work extended hours.


    WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.


    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.





    Job: Administration

    Location: School of Humanities and Sciences
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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