Senior Exhibition Coordinator

Washington, D.C.
Sep 02, 2017
Institution Type
Four-Year Institution


Job Description Summary:

The Sr. Exhibition Coordinator works cooperatively and creatively with museum departments and university partners ensuring that exhibition programs support both the Museum's mission and the University's institutional goals; plays a strategic role in strengthening the Museum's commitment to the academic life and mission of George Washington University by offering by initiating meaningful and innovative curriculum- and project-related collaborations with students, faculty, and staff.

The Sr. Exhibition Coordinator acts as project director and quality controller for all museum exhibition and displays; establishes long-term workflow schedules, develops and tracks exhibition budgets, and acts as liaison between museum and George Washington University departments and staff, as well as outside contributors and vendors involved in exhibition planning, development and production.

Exhibition Management:

Provides day-to-day oversight of the planning and implementation of the museum's exhibition program. In conjunction with the Director and curators, assist in establishing institutional exhibition programming schedule. Develops and oversees museum-wide short- and long-term exhibition work schedules. Research compelling and mission-appropriate traveling exhibitions and coordinate their implementation. Assists in the installation and take down of exhibitions. Seeks usage permissions for supplementary images for exhibitions and accompanying publications. Coordinates production of exhibition graphics and texts.

Establish workflow schedules and personnel strategies for exhibition production and de/installation

Identify service providers and suppliers, negotiate contracts, and ensure contract compliance

Supervise on-site contractors and service providers

Direct graphic designers, printers and suppliers of custom exhibition products and establish milestones, timelines and work schedules,

Fiduciary Management:

Prepare and oversee individual exhibition budgets, review and update budgeting methods and procedures. Draft Requests for Proposals (RFPs) for exhibition-related services and materials, review submissions, negotiate contracts and ensure contract compliance. Recommend funding ideas and support Development department in their efforts. Assist in developing and presenting exhibition proposals to the staff Exhibitions Task Force and Exhibitions and Publications Committee of the Board of Trustees.

Support negotiation of contracts for loan exhibitions, review and edit contracts and ensure contract compliance. Work with lending institution on the special requirements of the exhibition and providing critical information to The Textile Museum exhibition team. Establish and oversee workflow to assure the smooth and successful exhibition implementation

Develop not only budgets for individual exhibitions but establish long-term, cross-departmental budgets and spending projections for exhibition programming

Research exhibition materials, furniture and services, identify suppliers and negotiate contracts and conduct procurement using formal RFP processes

Processes, Policies, and Procedures:

Oversee, update and maintenance and implementation of systems, processes, and workflows to assure the timely and effective implementation of the exhibition program. Lead exhibition planning and post-exhibition wrap-up meetings. Assess, organize, and improve efficiencies of exhibition planning and implementation procedures. Review exhibition materials, working collaboratively
with curatorial and education departments with the goal of bringing clarity, accessibility and excitement to these interpretive tools while preserving the curatorial perspective.

Relationship Management:
Function as liaison and point person working with exhibition curators, museum and GWU departments, outside contributors, contractors, and other institutions.

Participate in interdisciplinary and interdepartmental collaborations between the Museum and GWU's academic staff. Act as liaison with GWU academic staff and administrative staff to facilitate cross-disciplinary and inter-departmental partnerships and projects. Develop teaching collaborations with individual instructors and the Museums Studies Department. Share hands-on exhibition project management experience and knowledge with GWU students and academic staff via formal and informal lectures, "behind the scenes" tours and presentations.

Maintain industry-wide relationships with other museums, cultural and educational institutions to ensure that the Museum is aligned with best practices in the field.

Guest Curator(s) & Traveling Exhibitions:

Draft contracts for Guest Curator(s), support negotiation of contracts and ensure contract compliance. Serve as the Museum representative instructing Guest Curator(s) on museum policies, goals and procedures. Facilitate communication between Guest Curator(s) and the museum staff. Facilitate scheduled visits of Guest Curator(s) to the museum. Maintains work schedule for Guest Curator(s). Provide Guest Curator(s) with exhibition planning and administrative support as needed.

Draft and negotiate contracts for traveling exhibitions and ensure contract compliance. Develop exhibition tour schedule and oversee preparation and implementation workflow. Act as liaison with borrowing institutions and ensure contract compliance. Work with borrowing institutions to ensure exhibition implementation that is in line with the museum's mission and GWU's institutional goals. Compile and maintain exhibition documentation for traveling exhibitions.

Support institutional long-term planning and fundraising efforts related to exhibitions.
Participate in Exhibitions and Research, Publication, Library and Education (RPLE) Task Forces. Compile and maintain all exhibition documents and provide information to the museum staff as necessary. Maintain an archival record of all exhibitions presented at the museum. Make travel arrangements for curator, guest curator, and others. Give tours to the public, donors, vendors, staff and press interviews as needed. Handle objects and assist with photo shoots as needed. Schedule exhibition-related meetings as needed, prepare documents and minutes.

Marketing & Exhibition-Related Publications:
Develop and maintain budgets and production schedules in conjunction with the exhibition schedule. Support negotiation of contracts with outside vendors. Coordinate publication production, including authors, editors, photography of objects, designers and printers. Coordinate and support production of exhibition publications (gallery guides, exhibition websites and catalogs). Assist curator or designated publication coordinator with the production of large publications (exhibition catalogues that are more than 40-pages). Work with the museum shop and marketing and Communication departments to coordinate the arrival and number of publications. Edit and proof texts including labels, text panels, gallery brochures, and marketing collateral. Assist in the creation of marketing materials for The Textile Museum traveling exhibitions.

Other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning additional responsibilities that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

High proficiency in industry-specific knowledge and skills related to exhibition development, planning, production and implementation

Thorough understanding of museum standards and practices

Computer skills: In addition to standard MS Office software, this position requires a good working knowledge of professional photo editing and design programs such as Photoshop, Adobe In Design, Adobe Illustrator, and a high level of computer literacy to source and use industry-specific software for interactive kiosks, databases etc.

Familiarity with museum interactive technology & AV equipment and an understanding of interpretive strategy to draw upon when developing interactive experiences.

Knowledge of industry-standards for contracts and agreements

Experienced project manager skilled in the use of PM tools and in the application and development of PM processes and procedures


Campus Location: Foggy Bottom College/School/Department: Academic Affairs Family Museum & Performing Arts Sub-Family Museum and Arts Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday-Friday, 8:30-5:30, some nights and weekends Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006636 Job Open Date: 09/01/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents